Sessions:

Presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.

The presenting author may, and is encouraged to bring an interpreter (which can be a co-author or supervisor) to assist them during the question and answer period following the podium presentation.

Spotlight Sessions:

Spotlight speaker presentation is 25 minutes with 5-minute discussion. Papers in spotlight sessions are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.

NIRA Presentations:

NIRA presentations are strictly limited to 7 minutes: 5-minute talk followed by 2-minute discussion. Material presented must reflect the material summarized in your submitted abstract.

The presenting author may, and is encouraged to bring an interpreter (which can be a co-author or supervisor) to assist them during the question and answer period following the podium presentation.

Late Breaking Presentations:

Late Breaking presentations are strictly limited to 7 minutes: 5-minute talk followed by 2-minute discussion. Material presented must reflect the material summarized in your submitted abstract.

The presenting author may, and is encouraged to bring an interpreter (which can be a co-author or supervisor) to assist them during the question and answer period following the podium presentation.

Poster Teaser Sessions:

The Poster Teaser presentations are strictly limited to 1 minute and 1 slide.  The presentation should be in the style of an “elevator pitch,” with the goal of attracting attendees to your poster. The pitch should consist of a single slide containing the poster number and a key figure or diagram. Try to spark the interests of attendees with your best graphic and a compelling conclusion from your study. After 1 min, the slide will be removed from the screen and the presenter will be stopped.

Presenters will arrive 10 minutes before the session begins and check in with ORS staff at the front of the room.  Presenters will be assigned seating in the first row in order of their presentation.

Workshop, ORS Clinical Research Forum, ORS/OREF Basic Science Course, and Professional Advancement Sessions:

Speakers will be given allotted time to speak from the organizer.

Research Highlights Session:

Speakers will have 10 minutes to give attendees highlights and exciting new research within our field over the previous year.  You may access any published resource or data presented at meetings over the past year, including the current ORS meeting.

Speaker Ready Room

It is extremely important that all speakers visit the Speaker Ready Room to load and review their presentation 24 hours before your presentation. The Speaker Ready Room is located in Room 11B of the San Diego Convention Center.  See speaker ready room hours and guidelines below.

Speaker Ready Room Hours:

Sunday, March 19  7:00 AM – 6:00 PM
Monday, March 20  6:00 AM – 6:00 PM
Tuesday, March 21 7:00 AM – 6:00 PM
Wednesday, March 22  6:30 AM – 5:00 PM

PSAV is the official AV vendor for the ORS 2017 Annual Meeting. Please review PSAV’s audio visual guidelines.

  Audio Visual Guidelines for speakers

Presenting authors will receive an e-mail in late January or early February from PSAV, the official AV vendor, with information for authors to upload your presentation before the meeting.

Speakers can pick up their ribbon in the speaker ready room, 11B.

Speaker Disclosure Slide

The ACCME is requiring podium presenters to include their mandatory financial disclosure on the first slide of their PowerPoint presentation for every author. When you are preparing your presentation, please be sure to include this information.

  • Received royalties for any pharmaceutical, biomaterial or orthopaedic product or device
  • Within the past 12 months served on a speakers bureau/paid honorarium to present by any pharmaceutical, biomaterial or orthopaedic product or device company
  • Paid employee for any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
  • Paid consultant for any pharmaceutical, biomaterial or orthopaedic product or device or equipment, company, or supplier
  • Unpaid consultant for any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
  • Own stock or stock options in any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier (excluding mutual funds)
  • Receive research or institutional support as a principal investigator from any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
  • Receive any other financial material support from any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
  • Receive any royalties, financial material support from any medical and/or orthopaedic publisher
 Sample Disclosure Slide
  • Introduce the speakers, ensure timeliness, and facilitate discussion.
  • Session Papers are strictly limited to 10 minutes, 7-minute talks followed by 3-minute discussion.
  • Spotlight Sessions: The Spotlight talk is limited to 25 minutes with a 5-minute discussion. The three paper presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion. Please refer to the program book for the schedule time of the spotlight speaker. Spotlight talks are scheduled either at the beginning or end of the session.
  • NIRA Presentations are strictly limited to 7 minutes, 5-minute talks followed by 2-minute discussion.
  • The Poster Teaser presentations are strictly limited to 1 minute and 1 slide.  The presentation should be in the style of an “elevator pitch,” with the goal of attracting attendees to your poster. The pitch should consist of a single slide containing the poster number and a key figure or diagram. Try to spark the interests of attendees with your best graphic and a compelling conclusion from your study. After 1 min, the slide will be removed from the screen and the presenter will be stopped.
  • Adhere to the scheduled paper times so that attendees may switch from one session to another without missing a paper.
  • Coordinate questions and answers. Moderators should have questions prepared to ask in case there are no questions from the audience.  Once questions begin from the floor, the moderator should refrain from asking their questions.
  • Conflict of Interest: Moderators are responsible for addressing and resolving conflict of interest.  Please refer to the Conflict of Interest form on the moderator table in the session room. Complete the form and leave at the head table at the end of the session.  If there were no conflicts, please indicate “no conflicts” on the form.
  • Make sure the speaker gives a verbal disclosure at the beginning of the talk.
  • Commercial Bias: Moderators are responsible for “keeping the presentations balanced.”
    • When a company’s product is mentioned, we ask that the moderator note other products generally acceptable for the procedure discussed if the speaker does not. It would also be appropriate to announce the speaker’s documentation of the potential conflict as noted in the disclosure index listed on the ORS Annual Meeting website or ask the faculty speaker directly if such a conflict exits.
  • No photography, video, audio recording or reproduction of any kind may be used during any portion of the ORS Annual Meeting. The ORS reserves all of its rights to such materials, and commercial recording or reproduction is specifically prohibited. This includes, but is not limited to, digital and film photography, videography, cellular phones, and other image or audio recording devices. Please be sure the attendees in your session adhere to this policy.
  • The program book will be available on the ORS website late February 2017. Abstracts will be available to download March 3, 2017.
  • ALL Moderators will have to participate in the Moderator Training Webinar which will be available in January.

Format

  • Posters must reflect the material summarized in your abstract.
  • NEW – Poster size is 36 inches horizontal by 48 inches vertical. The overall poster board is 78” x 48” with two posters on each side of the board.  Details and diagram can be found on the 2017 Poster_Instructions.
  • Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and on the mobile app.

Poster Set Up and Dismantle

Posters will be displayed in the Sails Pavilion of the San Diego Convention Center.

Poster Session 1 Set Up
Monday, March 20  6:00 AM – 9:00 AM

Poster Session 1 Removal 
Tuesday, March 21  11:30 AM – 12:00 PM

If you do not remove your poster by 12:00 PM you will have to wait until the hall opens after 2:00 PM to claim your poster.

Poster Session 2 Set Up
Tuesday, March 21  1:00 PM – 1:30 PM

Poster Session 2 Removal 
Wednesday, March 22  6:00 PM – 6:30 PM

NEW NO-SHOW POSTER POLICY:

  • The ORS wishes to avoid empty space on poster boards in order to save both space and costs and to prevent gaps in the scientific program due to presenters who have not arrived. Therefore the following “No-Show” policy is to be implemented to regulate the POSTER presentation process. Posters must have an author register and attend the meeting and present the poster during the poster presentations.
  • Posters must remain up for the duration of the assigned poster session. Posters set up late or taken down early will be subject to a one-year annual meeting submission penalty.
  • All authors on a poster displayed at the meeting, where none of the authors registered and presented the poster, will be “penalized” and not allowed to submit any other abstract for the next 3 years from the date of submission.

The following posters will be displayed all three days: Monday to Wednesday:

  • NIRA Finalist Posters
  • AAOS Best Posters
  • BOS Best Posters
  • ICORS Best Posters
  • Guest Nation – China
  • German Society for Orthopaedics and Trauma (DGOU)

Poster Printing Service – Presenting authors will receive an e-mail in January from Learner’s Digest International (LDI) with information on their Poster Printing Services for ORS poster presenters. Authors who participate in this service will pick up their poster at the hotel when they arrive to set up. Details on this service will be outlined in the e-mail from LDI.

PLEASE NOTE: Poster numbers for both Poster Sessions 1 & 2 will be posted on the poster boards. Poster Session 1 Presenters, please DO NOT remove Poster Session 2 numbers. You may cover the number with your poster.

Poster Presenter Hours

Authors are required to stand at their poster to answer questions during the specified time indicated below.  Authors may stand at their poster during additional times if they wish.

POSTER SESSION 1
Monday, March 20

1:15 PM – 1:45 PM        Even numbered poster presenters

1:45 PM – 2:15 PM        Odd numbered poster presenters 

POSTER SESSION 2
Wednesday, March 22

1:15 PM – 1:45 PM        Even numbered poster presenters

1:45 PM – 2:15 PM        Odd numbered poster presenters

Poster Presenter Ribbon: Poster Presenter Ribbons will be on tables throughout the poster hall.  The presenting author should wear this ribbon during the meeting and specifically during the poster sessions for easy identification.  You may also pick up a ribbon at the registration counters. 

Poster Pushpins: Pushpins for hanging posters will be available on the tables throughout the hall. 

Poster Tube Storage: Labels to mark your empty poster tube are available at the end of the poster aisles throughout the hall. Mark the tubes with your poster number and your name.  Place the empty tube in the bin next to the table.  The bins will be returned at the beginning of the poster session tear down.