Paper and Poster
Presenter Information

Paper Presenter Information can be found further down on this page, followed by General Information for Presenters.

POSTER PRESENTER INFORMATION

Posters will be displayed Sunday - Tuesday.

Poster Hours
    SET UP
       Saturday, February 10      2:00 pm - 5:00 pm
    TEAR DOWN
       Tuesday, February 11     12:00 nn - 12:30 pm

Any posters left up will be discarded.

Poster Presentations
Posters will be displayed Sunday, February 11 through Tuesday, February, 13, 2007.

Sunday, February 11
      12:00 pm - 1:30 pm
      1:30 pm - 2:30 pm (poster session)
     * 5:00 pm - 7:00 pm (poster session/reception)

Monday, February 12
      10:30 am - 11:30 am (poster session)
      12:30 pm - 2:00 pm
    * 5:00 pm - 7:00 pm (poster session/reception)

Tuesday, February 13
10:45 am - 12:00 pm (poster session)

* Poster presenters will be available to answer questions.
Even numbered posters - First hour
Odd numbered posters - Second hour

During the hour-long poster sessions, it is not mandatory that you stand next to your poster. If you wish to man your poster during the additional poster sessions, we recommend.
Even numbered posters - First hour
Odd numbered posters - Second hour

Poster Presenter Ribbons
A presenter ribbon will be on the poster board. The presenting author should wear this ribbon during the meeting and for easy identification during the evening poster sessions.

INSTRUCTIONS FOR THE PREPARATION OF POSTER PRESENTATIONS
Download Word document with poster information.

Format

Posters must reflect the material summarized in your submitted abstract.

Poster size is 45 inches horizontal by 45 inches vertical. The overall poster board is 4'x8' with two poster presentations on each side of the board.

Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and as page-numbered in the Transactions Book.

It is a good idea to have business cards available at your poster.

Authors Must Provide the Following:

A HEADING that includes the title, authors, and affiliation. This heading must be mounted at the top of the board. Lettering should be large enough to be read at least eight feet from the board.
TEXT, FIGURES, AND GRAPHS, legible four feet away.
TACKS, PUSH PINS, VELCRO for attaching poster to the board.

Poster arrangements will vary, depending on the material presented.

ORS provides:

Poster Board
Number
Presenter Ribbon (Ribbon will be on board)

Author provides:

Heading
Graphs, Figures, Text
Tacks/Push Pins

Helpful Hints:

Make poster presentations as self-explanatory as possible;
Data displayed clear and concise;
Photos, figures, diagrams, charts to reflect pertinent points;
Legible - large enough print to be read 4' to 6' away;
Avoid abbreviations and acronyms without giving their full form;
When captions are used, limit them to a couple of sentences.
Avoid using entirely capital letters in all instances except short titles, otherwise the text will be too difficult to read.

Color:
Color is very useful for creating interest and accentuating specific parts of any presentation. Use only a few common colors. Generally, it is best to use light lettering (e.g., white, yellow, golden yellow, ivory, light blue, cyan) on dark backgrounds (e.g., royal blue, navy blue, teal green, forest green or purple). Colors like red, magenta, and orange can work well, as accents, but they are too "hot" for use over large areas of a display. Fluorescent colors, while eye-catching, do not carry the professional image you want to project. Most importantly, make sure the color combinations you select are visually appealing.

Artwork and Lettering:
Creative artwork with an uncluttered layout will encourage attendees to stop and examine your poster presentation. Use self-explanatory drawings, photos and charts to express ideas. When captions are used, limit them to a couple of sentences.

Do Not:

Simply enlarge your abstract;
Be overly ornate;
Bring x-rays, (viewers won't be able to see them clearly);
Use more than your allocated space.

PAPER PRESENTER INFORMATION

Material presented must reflect the material summarized in your submitted abstract.
Presentations are strictly limited to 10 minutes. Each presentation is followed by a 5 minute discussion period.
Short Talks have 5 minute presentation. A 5 minute discussion follows every three 5 minute talks.
Introductory Talk presenters have 8 minute presentations followed by 5 minute discussion period.
The presenting author may, and is encouraged to bring an interpreter to assist them during the question and answer period following the podium presentation.
The standard presentation format is now by computer. Each room will include a personal computer (PC) with Microsoft Office XP and Adobe Acrobat Readers.
It is extremely important that you visit the Speaker Ready Room to load and review your presentation 24 hours before your presentation. The Speaker Ready Room is located in Room 11AB on Level 2 of the San Diego Convention Center.

Paper Presenter Ribbons
Paper presenters can pick up their ribbon in the speaker ready room.

Short Talk Presenter Guidelines (pdf)

Introductory Talk Presenter Guidelines (pdf)

GUIDELINES FOR ELECTRONIC PRESENTATIONS

Detailed audio visual guidelines (pdf)

Overview
The ORS requires all speakers to make single electronic presentations. We recommend that presentations be created with Microsoft PowerPoint. Each speaker can either submit their presentationvia the website at http://www.avhqspeakerservices.com/SRR/ors through Friday, February 9, 2007, or bring their presentation to the ORS Speaker Ready Room on any of the following formats:

CD-ROM
Floppy disk,
Zip disk,
Compact flash card,
Memory Stick,
Multi-media card,
SD Card, or
a laptop 24 hours prior to the scheduled time of their presentation.

Speakers who send in their presentation via the web site will have faster check-in and their own express line check-in at the Speaker Ready Room. Contact information:

Speaker Services
Laura Gough, AVHQ Speaker Services - ph 214-210-8037 - email: lgough@avhq.com

NEW POLICY
The ACCME is requiring presenters to include their mandatory financial disclosure on the first slide of their PowerPoint presentation, immediately following the title slide . When you are preparing your presentation, please be sure to include this information.
Download examples of the disclosure slide.

Each speaker must disclose whether they have received something of value from a commercial company or own stock or stock options in a commercial company related directly or indirectly to the subject of your presentation. Please include the name of the company or institution.

Received research or institutional support from (give name of company or institution)
Example: Received research or institutional support from a NIH grant.
Received miscellaneous nonincome support (ex. equipment or services), commercially derived honoraria, or other nonresearch related funding (ex. paid travel) from (give name of company or institution.)
Received royalties from (give name of company or institution.)
Stock or stock options held in (give name of company.)
Consultant or employee of (give name of company.)
Volunteer board, officer or relevant committee position; non-paid editor; or ownership by you or your institution of a publication, website or other product aimed at the orthopaedic surgeon market for (give name of company.)
If you have not received anything of value, please indicate
I have nothing to disclose, or
I have not received anything of value.

Speaker Ready Room Hours

Saturday, February 10      1:00 pm - 6:00 pm
Sunday, February 11           6:30 am - 6:30 pm
Monday, February 12          6:30 am - 6:30 pm
Tuesday, February 13         6:30 am - 5:30 pm
Wednesday February 14    6:30 am - 7:00 pm

The Speaker Ready Room is located in Room 11AB of the San Diego Convention Center. Checking in at the Speaker Ready Room is the single most important action you will take to ensure that your presentation is a success. ALL speakers are required to check into the Speaker Ready Room at least 24 hours before their presentation.

When you check in, if you have submitted your presentation pre-show, AVHQ personnel will retrieve your presentation and load it on a terminal for your review. This staff is readily available to assist with any compatibility issues or to assist speakers with their presentation in any way. You should make sure all fonts appear as expected and all sound/video clips are working properly at this time. You will be able to edit your presentation, as well. Once you are through reviewing your presentation and certify it is ready, AVHQ personnel will electronically send your presentation so that it is available in your presentation room at the appropriate time in a "Read Only" format. When the presentation is to be given, the file will be loaded on the computer in the meeting room. Each presentation room will be staffed with an audiovisual (AV) technician, who will assist in starting each presentation. Once the presentation is launched, you (the speaker) will control the program from the podium using a computer mouse (which will also be used in lieu of a laser pointer). At the end of the ORS Annual Meeting, all files will be destroyed, and the computer hard drives will be reformatted.

If you choose not to submit your presentation pre-show, please have your presentation saved to any of the above-mentioned formats. In the Speaker Ready Room, AVHQ personnel will assist you in loading your presentation 24 hours prior to your presentation.

We recommend PowerPoint (.ppt) for all users. We will, however, accept Adobe Acrobat (.pdf) and HTML (.html) files as well. Please make note that Internet access will not be available during your presentation or in the Speaker Ready Room.

The recommended video format is .avi. If you are using another video format, please consult with our audiovisual contact. If you plan to use something besides Real Networks Real Player, Flash, Shockwave or Windows Media Player, again, please check with our audiovisual contact.

The computers in the presentation rooms will be Windows-based PCs with Microsoft PowerPoint (Office XP installed). Verification of proper performance, particularly if video is included in the presentation, is essential. Presentations should be reviewed to be certain the fonts are displayed correctly. Macintosh based presentations will not be supported.

Laptop Support
In order to support presenters who want to review and modify their presentations while traveling to the ORS meeting, there will be support for transferring files from a laptop to the network. If you plan to do this, we recommend you bring a back up of the presentation on the following formats in case there is a problem transferring the file from the laptop:

CD-ROM,
Floppy disk,
Zip disk,
Compact flash card,
Memory Stick,
Multi-media card,
SD Card

This may include installing a Zip drive or CD writer onto the laptop, or configuring a network card. If you have a network card and the corresponding cables, please bring them with you. Plan some extra time in order to be certain the files are transferred. Macintosh laptops will not be supported at the meeting.

Pack and Go
The "pack and go" feature of PowerPoint may also be useful if there are video or sound files associated with the presentation. It will create a single compressed file, which will contain all the video and sound files, which can then be unpacked in the speaker ready room. This can be done in PowerPoint by selecting File / Pack and Go.

At the Meeting
You are required to check-in at the Speaker Ready Room at least 24 hours prior to your presentation. AV personnel will be there to assist you in transferring the files to the network. Due to LAN traffic, and the time it takes to e-push the talks and get them arranged by the room operator, presentations are e-pushed to the meeting rooms no later than 2 hours before the session starts. If you are unavoidably delayed please go directly to the Speaker Ready Room. DO NOT BRING YOUR LAPTOP TO THE SESSION - it is very possible that your laptop may not be compatible with the system computer and this could cause a malfunction and difficulties in presenting your materials. Meeting Room Setup
It is important to know what equipment is in the room in order to understand the dynamics of the operation. Each meeting room is equipped with:

A primary computer with monitor.
A secondary computer with monitor.
A computer switcher.
An operator with a walkie-talkie radio.
At the lectern, a mouse and a 15" flat LCD monitor.

When the Speaker Ready Room operator sends the speaker presentations to the appropriate meeting rooms, the files (PowerPoint® presentations) are delivered to both the primary and secondary computer in the room. During the session, the speaker stands at the lectern and controls the pace of his or her own slides by using the mouse located at the lectern. Before the session starts, the room operator will confirm all presentations are loaded and accounted for. If the room operator has an issue (i.e., missing a presentation, etc.), they will radio the Speaker Ready Room and make an inquiry to remedy the problem.

Ability to Edit PowerPoint Files in the Speaker Ready Room
All PowerPoint presentations can be reviewed and edited in the Speaker Ready Room. It is recommended that all presentations be reviewed and edited for final version no less than two hours prior to the beginning of the session in which you are presenting.

Security

You will need to provide identification in order to submit your presentation and also to access it in the Speaker Ready Room.
Zip Disks and CDs are returned to the speaker.
Floppy drives on the computers are disabled so no presentations will be copied.
Cameras and video equipment are not permitted in the Speaker Ready Room.
All files on the computers are deleted at the end of each day.
All files are deleted off of all computers at the end of the meeting.

GENERAL INFORMATION FOR PRESENTERS

Registration
All presenters (podium and poster) are required to register for the Annual Meeting and pay the appropriate registration fee. The ORS Meeting Announcement, registration form and housing information was mailed in September. You can also register online at www.ors.org and receive immediate confirmation of your registration. Pre-registration deadline is January 4, 2007. Late online only registration is January 5 - February 2, 2007. On-site registration hours:

Saturday, February 10     1:00 pm - 5:00 pm
Sunday, February 11         6:00 am - 5:00 pm
Monday, February 12     6:00 am - 5:00 pm
Tuesday, February 13        6:00 am - 2:00 pm

All presenters and attendees are required to wear a name badge during the Annual Meeting.

Paper and Poster Presenter Information

Paper and Poster
Presenter Information