Invitation to Exhibit and Support
Invitation to Exhibit and Support  |
| Sponsorship Application Apply Online Download Application |
| Exhibit Application Apply Online Download Application |
Dear ORS Corporate Partner,
On behalf of the Orthopaedic Research Society (ORS), we invite you to participate in the 54th Annual Meeting of the Orthopaedic Research Society, March 2-5, 2008 in San Francisco, California.
The ORS Annual Meeting attracts over 3,000 researchers and clinicians from around the world. These scientists gather to share the latest research, exchange ideas with experts and peers, and strengthen professional relationships. Attendees investigate a variety of musculoskeletal areas such as arthritis, skeletal defects, molecular and cell biology, bioengineering and biomaterials, as well as clinical orthopaedics. These researchers are from leading academic institutions, clinical centers, and the orthopaedic industry.
The ORS provides many marketing opportunities during the Annual Meeting, enabling you to maximize the impact of your marketing dollars and receive optimum exposure to our attendees. Take advantage of the many corporate sponsorship opportunities, from workshops, poster sessions and coffee breaks to tote bags, internet café, and more. A complete listing of corporate sponsorship opportunities are listed below.
Exhibits will be prominently located on Level Three of the Moscone West Convention Center, in the same area as the ORS posters. Exhibits will also be highlighted during our two Poster Sessions/Receptions (our most highly attended events). The Poster Sessions will give your company extensive exposure, and give you the greatest opportunity to highlight your products and services to foster relationships with new business partners and strengthen ties with existing clients.
To reserve your exhibit space and/or apply for sponsorship opportunities, please fill out the above applications and fax to the ORS office at (847) 823-4921 or apply online. If you have any questions, please contact the ORS office at (847) 698-1625 or by e-mail, ors@ors.org
We look forward to your participation in the 54th Annual Meeting of the Orthopaedic Research Society in San Francisco, California.
Sincerely,| Gabriele G. Niederauer, PhD | Alan J. Grodzinsky, ScD |
| Chair | President |
What is the Orthopaedic Research Society?
The Orthopaedic Research Society (ORS) is an organization dedicated to advancement of orthopaedic research. The ORS carries out this mission through education in research, dissemination of research knowledge, advocacy for increasing of resources for research, and increasing awareness of the importance and impact of such research on orthopaedic patients and the public. Additionally, the ORS promotes and encourages the development and availability of clinician-scientists and basic-scientists to assure that there is continuing research efforts whose results will form a basis for providing the highest quality of musculoskeletal care.
Membership Is Based in:
• Academia
• Industry
• Hospital and/or Private Practice
• Government
Attendees’ Areas of Interest:
| Arthroplasty | Gait and Kinematics | Skeletal Growth and Development |
| Biomaterials | Gene Therapy | Spine |
| Bone | Imaging and Diagnostics | Tendon and Ligament |
| Cancer | Infection and Inflammation | Tissue Engineering |
| Cartilage | Lower Extremity | Upper Extremity |
| Cell/Molecular Biomechanics | Muscle and Nerve | |
| Fracture | Progenitors and Stem Cells |
Corporate Partnership/Advertising Opportunities
The Orthopaedic Research Society provides industry partners with several opportunities to participate in the 54th Annual Meeting through support of the CD-ROMs, program book, backpacks, neck wallets, Internet Café, poster sessions/receptions, workshops and coffee breaks.
By participating in the ORS support program, your company receives an unparalleled opportunity to access over 3,000 meeting attendees who dedicate their time to investigating musculoskeletal disciplines, such as arthritis and skeletal defects, molecular and cell biology, bioengineering and biomaterials, and clinical orthopaedics.
Benefits of Support Include:
All industry partners will receive the following benefits. Additional benefits will be assigned based on the level of support.
- Acknowledgment on slide shown prior to all scientific sessions
- Acknowledgment/signage at the sponsored event or on the sponsored item
- Signage placed in sponsor's booth recognizing the support level
- Acknowledgement on the ORS web site
- Sponsor ribbon
- Acknowledgment in the ORS Newsletter following the meeting
- Acknowledgment in the Program Book and CD-ROM transactions
- Access to attendee mailing list (for one-time use only)
Educational Support Opportunities:
The ORS invites you to provide an unrestricted educational grant through the Orthopaedic Research and Education Foundation (OREF) in support of one or more programs/activities listed below.
Contributing through the OREF will provide your company with greater visibility and broader recognition that extends to the entire orthopaedic community. Your company will be acknowledged throughout the year on OREF website at www.oref.org, in OREF publications, in orthopaedic journals, and at major orthopaedic meetings, including the 2008 AAOS Annual Meeting. In addition,OREF tracks each corporate donor’s aggregate funding activity (as designated through OREF), and provides customized Funding Summaries upon request. All educational support opportunities listed in this prospectus are designated with the symbol
Support Levels:
Diamond Sponsorship $20,000
CD-ROMs
Transactions of the Annual Meeting will be distributed on CD-ROM, and by sponsoring, your company’s logo will be prominently displayed on the back of the CD-ROM sleeve in 4 colors and viewed each time the CD-ROM is accessed. The CDROM is distributed to all meeting attendees onsite, and ORS members who were not able to attend the meeting.
Meeting Backpacks
Each person attending the Annual Meeting will be given a meeting tote bag upon check-in. The bags are used by attendees throughout the meeting, and well after the conclusion of the meeting, giving your company long-term exposure. Your company’s logo will be prominently placed on one side of the custom-made bag and the ORS logo on the other.
| Platinum Sponsorship $15,000 |
Internet Café
The Internet Café will allow attendees the opportunity to access their e-mail while away from the office. Your company’s logo will serve as the wallpaper and will be viewed by each person accessing their e-mail accounts. In addition, signage acknowledging your sponsorship will be placed at each computer station. Seven e-mail stations will be available throughout the meeting.
Neck Wallets/Name Badge Holder
Neck wallets will be given to each person at check-in and will make it easy for attendees to wear their name badges and keep other small items with them. Your company’s logo will appear on the back of each neck wallet.
| Gold Sponsorship $10,000 |
Poster Session/Receptions (2 sponsorships available at $10,000 per poster session/reception)
The ORS will feature two poster sessions (our most highly attended events), one on Sunday evening,
March 2, and the other on Monday, March 3. Light appetizers and beverages will be served at both receptions.
Program Book
Each person attending the Annual Meeting will receive a program book upon check-in. The books are used by attendees throughout the meeting and include the entire scientific program, floor plans, exhibitor product descriptions, and general meeting information. Your company’s name and logo or ad will be prominently placed on the inside front cover of the book.
Water Bottles
Sponsorship of the Annual Meeting water bottles allows the sponsor to be associated with this popular item. Every time attendees reach for the water bottle they receive in their registration bag, they will see your company’s one-color name and/or logo. Of course, a convenient item such as this will be sure to have a lasting lifespan as it travels with attendees to their hometown around the world, taking your company’s insignia with it.
| Silver Sponsorship $5,000 |
Grant Writing Workshop
The ORS/OREF
Grant Writing Workshop will be held on Saturday, February 10th and is limited to 50 attendees. Association with this workshop will recognize your company and its commitment to the development of orthopaedic clinician-scientists. Your company’s logo will be prominently displayed on the workshop syllabus and on signage placed in the session room.
Pens
Your company’s pens will be distributed to each meeting attendee in a meeting tote bag.
(Company must supply ORS with pens.)
Speaker Ready Room
All podium presenters at the ORS Annual Meeting visit the Speaker Ready Room to upload their presentation. Your company’s logo will be prominently displayed as the wallpaper on all ready room computers and signage acknowledging your sponsorship will be placed at the door.
| Bronze Sponsorship $3,000 |
Coffee Breaks - (8 sponsorships available at $3,000 per break)
ORS will have a total of eight (8) coffee breaks throughout the Annual Meeting.
Meet the Mentors Luncheon
The luncheon will be held during the Annual Meeting and is limited to 48 young investigators and 12 mentors. This is a very popular program and gives young investigators the opportunity to network with mentors in their field of interest, along with their colleagues. Your company’s logo will be prominently displayed on signage placed in the session room.
New Investigator Recognition Awards (NIRA) - (1 sponsorship of five awards available)
The NIRAs are presented to new investigators in the research field through a peer review at the Annual Meeting. Recipients and sponsors will be recognized at the second Business Meeting of the ORS. Your company’s name will appear on the NIRA ribbons.
Education Workshops (8 sponsorships available at $3,000 per workshop)
ORS will have a total of eight (8) workshops. A complete schedule of workshops will be available at the ORS website at www.ors.org in September.
Exhibition Schedule, Details, and Info
We invite you to participate as an exhibitor at the 54th Annual Meeting of the Orthopaedic Research Society. For the exhibitor, this meeting represents an untapped marketing resource. All coffee breaks and refreshments will be held in the exhibit area. Location of exhibit space will be advantageous to exhibitors and allow attendees ample opportunity to view exhibits.
Location
Moscone West Convention Center, Level Three
800 Howard Street (at the corner of Fourth Street)
San Francisco, CA 94103-3118
Tel: (415) 974-4000 Fax: (415) 974-4073
Web: www.moscone.com
Exhibitor Benefits
- Product/Service Description Listing in Exhibitor Guide
Product/Service Description Listing in the Program Book—Email your Product/Service Description to ors@ors.org by January 4, 2008. - Exhibitor Ribbon
- Meeting Registration Packet:
Program Book, CD-ROM, Backpack and Pen (if sponsored) per company - Complimentary Link on the ORS Website
- Complimentary Pre- and Post- Meeting Attendee List (each for one time use only)
- Access to All Scientific Sessions of the ORS
Exhibition Schedule
| Exhibit Move-In: Saturday, March 1, 2008 2:00 pm – 6:00 pm |
The ORS reserves the right to use any exhibit space not occupied by 5:00 pm on Saturday, March 1, 2008, without further obligation (i.e. refund, loss of business, or liability.)
Official Exhibit Hours
While the scientific sessions are in progress, exhibitors’ time is at their disposal. All exhibitors
are welcome to take advantage of the two complimentary registrations included in the exhibit
fee and attend any scientific session(s) of their choice. Exhibits will be closed during the lunch hour on Sunday and Monday. Please refer to the preliminary daily meeting schedule for session titles and times.
Sunday, March 2, 2008 |
Monday, March 3, 2008 |
Tuesday, March 4, 2008 |
| 9:00am – 6:30pm |
9:00am – 6:30pm *
|
9:00am – 11:45am |
SPECIAL EVENTS BEING HELD IN THE EXHIBIT HALL |
9:00am – 9:15am |
9:00am – 10:15am |
9:00am – 9:15am |
10:45am – 11:00am |
3:15am – 3:30am |
10:15am – 11:45am |
3:15pm – 3:30pm |
4:30pm – 6:30pm |
|
4:30pm – 6:30pm |
|
(Please note hours are tentative and subject to change.)
| Exhibit Move-Out: Tuesday, March 4, 2008 11:45 am - 1:00pm |
Dismantling of exhibits will not be permitted before 11:45 pm on Tuesday, March 4. However, all displays must be dismantled and crated, ready for removal by 1:00 pm, Tuesday, March 4, 2008
Exhibit Displays
Exhibitors or agents may not attach any item to any stationary wall, floor, window, columns, furniture or ceiling with screws, nails, staples, tape or any other substance. Nothing can be posted, nailed, screwed or otherwise attached to columns, floors, furniture or other areas of the convention center. Only professional printed signs will be allowed for display.
Exhibit booths consist of 8´ high back drape and 36˝ high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8´ back wall, or be placed outside the booth space. Solid construction over 4´ high must be a minimum of 5´ back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted.
Exhibit Space Fees
The exhibit fee is $2,000 for an inline 10´ x 10´ booth, and $2,250 for a corner 10´ x 10´ booth. The exhibit space includes: piped and draped backdrop, identification sign 7 ˝ x 44˝, general perimeter 24-hour security, and two complimentary registrations.
Payment must be received with the application by January 4, 2008 in order to secure space. (Applications received without payment will not be assigned space until payment is received in full, including those with priority.) Subletting of space is not permitted. Exhibitors must contract for electrical, booth cleaning, and drayage services through Freeman.
Exhibit Representative
The authorized exhibit representative identified on the application for the exhibit space is the exhibitor’s official contact with the Orthopaedic Research Society (ORS). The authorized exhibit representative shall have the authority to act on behalf of the exhibiting organization in space reservation transactions with the ORS and to certify that bona fide representatives are operating the exhibit. The signature of the authorized representative is required on this application and binds the exhibitor and its representatives to all regulations and terms in the application and the 54th Orthopaedic Research Society Annual Meeting Invitation to Exhibit and Support. The ORS must receive written notice of change of authorized representative when applicable.
Representative Fees
Exhibitors will receive two complimentary registrations, which will allow entry to the scientific sessions of the ORS Annual Meeting, with the purchase of one 10´ x 10´ exhibit space.
You may register up to one additional representative on the application form at a fee of $200 per person if registered by January 23, 2008. After January 23, you must register on-site. All representatives of exhibiting companies must wear the official ORS Exhibitor’s badge in the exhibit hall and in the meeting rooms. Badges are not transferable.
Character of Exhibit
Canvassing or distributing advertising matter outside the exhibitor’s own booth is not permitted. Solicitation of business or conferences, in the interest of business, except by exhibiting firms is prohibited. All literature must be distributed from within the booth space assigned. The use of loudspeakers, recording equipment, television sets, radios, or the use of machinery or any device which is of sufficient volume to annoy neighboring exhibitors or disrupt the ongoing sessions of the meeting will not be permitted.
FDA Compliance
All products that are not FDA approved for a particular use in humans or which are not commercially available in the United States will be permitted to be exhibited only when accompanied by the appropriate signs that indicate the device’s FDA clearance status. The following are signs that should be displayed:
- This device is not cleared by the FDA for distribution in the United States.
- This device is intended to be used in the United States as described in the product's labeling.
Signs must be easily visible and placed near the devices themselves and on any graphics depicting the device. The exhibitors shall have available in the booth a letter from the FDA, which describes the FDA clearance status of the designated use of the product or products. Exhibitors are cautioned about the FDA’s prohibition of promoting devices that are cleared for marketing for unapproved uses.
Requests for information and guidance should be directed to:
FDA Division of Small Manufacturer's International and Consumer Assistance (DSMICA)
800-638-2041 240-276-3150
http://www.fda.gov/cdrh/dsma/dsmastaf.html
http://www.fda.gov/cdrh/industry/support/index.html
Indemnity
The Exhibitor agrees to indemnify and hold the Orthopaedic Research Society (ORS), its official contractors, the Moscone West Convention Center, and their respective employees, representatives, agents, successors and assigns harmless against any and all damages, claims, judgments, losses, costs and expenses (including attorney’s fees) that may at any time be incurred, suffered, sustained by or imposed upon the ORS and/or the Moscone West Convention Center or their respective employees, representatives, agents, successors or assigns by reason or any action which may result because of, or after acceptance of, this application, or the providing of, exhibit space. This indemnification and hold harmless agreement includes, but is not limited to, any and all claims, damages, losses or expenses attributable to personal or bodily injury, sickness, diseases or death, or to injury to or destruction of tangible property, including the loss of such property.
Insurance
Insurance protection will not be afforded to the Exhibitor by either the Orthopaedic Research Society (ORS) or the Moscone West Convention Center. Exhibitor shall carry their own insurance to cover exhibit material against damage and loss and public liability insurance of at least $1 million per occurrence and $1 million aggregate, against injury to the person and property of others. Policies shall name the (ORS) as a named additional insured. Certificates of insurance shall be furnished, if requested, to the ORS.
Americans with Disabilities Act
Exhibitors shall be responsible for compliance with the Americans with Disabilities Act of 1992 with regard to their booth space, including, but not limited to wheelchair access. Further information regarding ADA compliance is available via phone at 800-514-0301 or at www.usdoj.gov/crt/ada/infoline.htm.
Loss or Damage
All property of the Exhibitor remains under the Exhibitor’s custody and control in transit to and from the exhibit facility, during installation, and removal, and while it is in the confines of the exhibit facility. Neither the ORS, the general services contractors, the Moscone West Convention Center nor any other of the officers, directors, agents or employees of any of the same are responsible for the safety of the Exhibitor’s property from theft, damage by fire, accident, vandalism, or any other causes, and the Exhibitor expressly waives and releases any claim or demand against any of them by reason of any damage to or loss of any property, except where the damage or loss is due to gross negligence above, their agents or employees. The Exhibitor expressly releases the ORS, the general services contractor, or the San Diego Convention Center, their directors, officers, agents and employees from any such loss, damage or injury.
Space Assignment
On February 1, 2008, exhibit booth space will be assigned on a first-come, first-served basis and prior exhibit history, based upon receipt of exhibit applications and full payment to the ORS office. Exhibitors will receive notification of booth assignment by February 8, 2008.
Cancellations
Booth cancellations must be received in writing by the dates listed below to receive a refund:
Full refund of fees paid October 29, 2007
50% of booth fees retained after January 4, 2008
Service Desk
A service desk staffed by the official service contractor will be available on-site. Here exhibitors may verify, check, and adjust their requirements for installation, furniture, equipment, and other auxiliary services. This service will be available.
Shipping Instructions
All freight charges must be prepaid. Freeman will serve as the official drayage contractor. Additional information will be forwarded to all confirmed exhibitors from Freeman.
Facility Fire/Safety Guidelines
Exhibitors must strictly observe all city, state and federal fire laws. All materials used in the exhibit area must be flameproof and fire resistant to conform to local fire ordinances in accordance with regulation established by the National Association of Fire Underwriters.
Crates, packing materials, etc. may not be stored in exhibit halls. All aisles and exhibits must be kept clear at all times, and fire stations and fire extinguisher equipment are not to be covered or obstructed.
No flammable liquids shall be used or admitted inside of the center except by approval of the Fire Marshall.
Security
Security will be hired to provide protection for the overall exhibit area from the beginning of move-in to the end of move-out, but not for any particular exhibit. The ORS
and the Moscone West Convention Center will not be held responsible for the loss or damage to exhibitor property, and urges the exhibitor to exercise precautions. Individual booth security may be obtained by filling out the order form in the Exhibitor’s Service Kit.
Exhibitors are encouraged to take precautions to protect their own property and to arrange for appropriate insurance against loss.
Selling and Order Taking
The purpose of the exhibits is to further the education of meeting attendees through product and service display and demonstrations. Sales and order taking are permitted if transactions are conducted in a manner consistent with the professional nature of the meeting. No signage or advertising of product pricing will be allowed. The exhibitor is responsible for permits and paying sales tax, if applicable. The Orthopaedic Research Society (ORS) reserves the right to restrict sales activities that it deems in appropriate or unprofessional.
Exhibitors that sell items for delivery on the show floor may be required to obtain city occupational licenses. Additionally, they must be required to collect and remit city and state sales taxes.
Housing and Airline Information
Experient is the official travel management and housing bureau firm for the 54th Annual Meeting. Experient will handle all hotel reservations beginning October 2007. Please check the ORS website for exact dates. Experient provides discounted convention fares on the official carrier, United. The housing reservation form, with hotel listings and additional airline information, will be included with the Meeting Announcement that will be sent to the authorized exhibit representative when the exhibit application and payment are received.
Prizes, Lotteries
ORS considers both prizes and lotteries offered by exhibitors unprofessional and does not approve them.
Gifts or Promotional Items
Exhibitors are permitted to distribute product samples from their exhibit booth during the 54th Annual Meeting. In addition, the following non-product items do not require explicit approval from the ORS: pens, pencils, pads of notepaper, rules, tape measures and luggage tags. All other novelty items not manufactured by the exhibitor must be submitted to the ORS office for review and written approval by January 4, 2008. These premiums should be items that can be used during the meeting or in the professional activities of the attendees, and have a
cost per item of $25 or less. Please contact the ORS office for a giveaway request form or visit the ORS website at www.ors.org for more information.
ORS Logo
Use of the ORS logo without permission is strictly prohibited. The Orthopaedic Research Society name, its slogan “Tomorrow’s treatments begin with today’s research
©”, meeting name, and/or meeting logo may not be used without the explicit written permission from the ORS.
Contact Information
Orthopaedic Research Society
6300 N. River Rd., Ste 727
Rosemont, IL 60018-4226
Phone: 847-698-1625 Fax: 847-823-4921
email: ors@ors.org
Exhibit Service Contractor
Freeman
5040 West Roosevelt Rd., Chicago, IL 60644
Tel: (773) 473-8110 Fax: (773) 379-8646
www.freemanco.com
Confirmed exhibitors will receive the Exhibitor's Service Kit in advance of the meeting which includes order forms for all services and equipment.
Exhibit with us at future meetings:
February 22-25, 2009 Las Vegas, Nevada