Poster Presenter Information

Posters will be displayed Sunday - Tuesday on Level Three of the Moscone West Convention Center.

Poster set up and dismantle hours
   SET UP
         Saturday, March 1         1:00 pm – 5:00 pm

   DISMANTLE
         Tuesday, March 4         11:45 am – 12:15 pm

Any posters left up after 12:15 pm on Tuesday will be discarded.

Poster Presentations
Posters will be displayed Sunday, March 2 through Tuesday, March 4 with four designated Poster Sessions.

Sunday, March 2 4:30 pm – 6:30 pm *

Monday, March 3 9:00 am – 10:15 am **
4:30 pm – 6:30 pm *

Tuesday, March 4 10:15 am – 11:45 am ***

Poster presenters will be available to answer questions:

* Even numbered posters – first hour
Odd numbered posters – second hour

** Even numbered posters - 9:00 - 9:40
Odd numbered posters - 9:35 - 10:15

*** Even numbered posters - 10:15 - 11:00
Odd numbered posters - 11:00 - 11:45

Poster Presenter Ribbons
A presenter ribbon will be on the poster board. The presenting author should wear this ribbon during the meeting and specifically during the poster sessions, for easy identification.

INSTRUCTIONS FOR THE PREPARATION OF POSTER PRESENTATIONS
Download PDF document with poster information.

Format

Posters must reflect the material summarized in your submitted abstract.

Poster size is 45 inches horizontal by 45 inches vertical. The overall poster board is 4'x8' with two poster presentations on each side of the board.

Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and as page-numbered in the Transactionson CDROM.

It is a good idea to have business cards available at your poster.

Authors Must Provide the Following:

A HEADING that includes the title, authors, and affiliation. This heading must be mounted at the top of the board. Lettering should be large enough to be read at least eight feet from the board.
TEXT, FIGURES, AND GRAPHS, legible four feet away.
TACKS, PUSH PINS, VELCRO for attaching poster to the board.

Poster arrangements will vary, depending on the material presented.

ORS provides:

Poster Board
Number
Presenter Ribbon (Ribbon will be on board)

Author provides:

Heading
Graphs, Figures, Text
Tacks/Push Pins

Helpful Hints:

Make poster presentations as self-explanatory as possible;
Data displayed clear and concise;
Photos, figures, diagrams, charts to reflect pertinent points;
Legible - large enough print to be read 4' to 6' away;
Avoid abbreviations and acronyms without giving their full form;
When captions are used, limit them to a couple of sentences.
Avoid using entirely capital letters in all instances except short titles, otherwise the text will be too difficult to read.

Color:
Color is very useful for creating interest and accentuating specific parts of any presentation. Use only a few common colors. Generally, it is best to use light lettering (e.g., white, yellow, golden yellow, ivory, light blue, cyan) on dark backgrounds (e.g., royal blue, navy blue, teal green, forest green or purple). Colors like red, magenta, and orange can work well, as accents, but they are too "hot" for use over large areas of a display. Fluorescent colors, while eye-catching, do not carry the professional image you want to project. Most importantly, make sure the color combinations you select are visually appealing.

Artwork and Lettering:
Creative artwork with an uncluttered layout will encourage attendees to stop and examine your poster presentation. Use self-explanatory drawings, photos and charts to express ideas. When captions are used, limit them to a couple of sentences.

Do Not:

Simply enlarge your abstract;
Be overly ornate;
Bring x-rays, (viewers won't be able to see them clearly);
Use more than your allocated space.

Registration

All presenters (podium, poster, workshop speakers and organizers) are required to register for the Annual Meeting and pay the appropriate registration fee. The ORS Meeting Announcement, registration form and housing information is available online. You can also register online at www.ors.org and receive immediate confirmation of your registration. Pre-registration deadline is January 23, 2008. Late online only registration is January 24 - February 19, 2008. On-site registration hours:

Saturday, March 1     1:00 pm - 5:00 pm
Sunday, March 2         7:00 am - 5:00 pm
Monday, March 3     7:00 am - 5:00 pm
Tuesday, March 4        7:00 am - 2:00 pm

All presenters and attendees are required to wear a name badge during the Annual Meeting.