Moderator Information
| Your Responsibilities as a Moderator Include: |
- Introduce the speakers, ensure timeliness, and facilitate discussion. Papers are limited to 10 minutes with a 5-minute discussion period. Short talk presentations are strictly limited to 5 minutes. Short Talk presentations will be grouped by 3 talks followed by 5 minutes discussion.
- It is extremely important that the scheduled times be followed so that attendees may switch from one session to another without missing a paper.
- Coordinate questions and answers.
- Short Talk posters have the same number as the short talk. Encourage attendees to attend the poster session following the short talks.
- The first slide of each presentation must be the combined highest level of disclosure of the presenter and co-authors indicating whether they have received something of value from a commercial company or stock or stock option in a commercial company related directly or indirectly to the subject of their presentation. Speakers must include the name of the company and institution. The moderator will make sure the presenting author makes the necessary disclosure at the beginning of the talk. For additional information, please refer to the speaker information page.
- No photography, video, audio recording or reproduction of any kind may be used during any portion of the 55th Annual Meeting. The ORS reserves all of its rights to such materials, and commercial recording or reproduction is specifically prohibited. This includes, but is not limited to, digital and film photography, videography, cellular phones, and other image or audio recording devices. Please be sure the attendees in your session adhere to this policy.
Click here to view the mandatory moderator training.
| Start of Session Suggestions |
- Two minutes before the start of the session, please announce from the podium that all speakers in the room should come forward and sit in the front row reserved for them. This is also a good opportunity to provide a brief summary of the session topic and the papers being presented.
- Make necessary announcements as listed on the moderator announcement on the head table. The most important is to tell attendees there is NO PHOTOGRAPHY allowed in the meeting rooms, poster and exhibit hall, including cameras, video cameras, and cell phones.
| Conflict of Interest |
Per ACCME requirements for CME certification, Moderators are responsible for addressing conflict of interest. Information will be included in the Moderator packet at the head table.
- Make sure the speaker’s first slide is the disclosure
- Make sure the speaker gives a verbal disclosure at the beginning of the talk.
| Commercial Bias |
Moderators are responsible for “keeping the presentations balanced.” When a company’s product is mentioned, we ask that the moderator note other products generally acceptable for the procedure discussed if the speaker does not. It would also be appropriate to announce the speaker’s documentation of the potential conflict as noted in the disclosure index listed in the Transactions of the Annual Meeting on CDROM or ask the faculty speaker directly if such a conflict exits.
| Discussion and Response |
- Coordinate the questions and answers. Ask members of the audience with questions and comments to come to one of the microphones, identify themselves, and then ask their question.
- Moderators should scan the room for people they know and whom they can call on to stimulate discussion. Moderators should also be prepared with their own comments and questions based on reading the submitted abstracts. Be proactive, controversial if necessary.
If a technical failure occurs in the presentation, not due to the fault of the speaker, keep track of the elapsed time and allow the speaker his/her designated time. If an author of a paper does not show up, please coordinate a discussion related to the session during that time period. DO NOT MOVE ON TO THE NEXT PAPER. Attendees will be moving from session to session to hear different talks and would not know if a paper was moved up. Report the author who failed to present the paper to the ORS office
If there is time, you may make any closing remarks you feel are appropriate.
| Abstracts in Your Session |
The program book, in PDF format, will be on the ORS website in January with the list of papers in your session, and the abstracts will be online at that time for you to view or download.
| Registration |
All moderators are required to register for the Annual Meeting and pay the appropriate registration fee. The ORS Meeting Announcement, registration form and housing information is available online. You can also register online at www.ors.org and receive immediate confirmation of your registration. Advance registration deadline is January 14, 2009. Late online only registration is January 15 - February 10, 2009. On-site registration hours:
Moderators and attendees are required to wear a name badge during the Annual Meeting.
Saturday, February 21 1:00 pm – 5:00 pm Sunday, February 22 7:30 am – 5:00 pm Monday, February 23 7:30 am – 6:00 pm Tuesday, February 24 7:30 am – 5:00 pm Wednesday, February 25 7:30 am – 12:30 pm