Poster Presenter Information
Posters will be on display in Hall G of the Sands Expo Convention Center throughout the meeting from Sunday, February 22, through Wednesday, February 25, 2009 at 12:30 pm*.
Poster Set Up:
Saturday, February 21 1:00 pm - 5:00 pm
Poster Tear Down:
Wednesday, February 25 12:30 pm - 1:00 pm
Optional: The ORS would prefer that your poster remain on display until 12:30 pm on Wednesday, February 25, 2009. However there is no dedicated scheduled time for poster viewing on that day. Posters not on display on Wednesday will not be penalized for early dismantle. All posters must remain on display until 4:45 pm, Tuesday, February 24.
The official poster hours are:
Sunday, February 22
9:30 am Open
4:30 - 6:30 pm * Poster Session/Reception
6:30 pm Close
Monday, February 23
9:30 am Open
10:45 am- 12:15 pm** Poster Session/Reception
6:30 pm Close
Tuesday, February 24
9:30 am Open
2:15 pm - 3:45 pm *** Poster Session/Reception
6:30 pm Close
Wednesday, February 25
9:30 am Open
12:30 pm Close
Poster presenters will be available to answer questions:
* Even numbered posters – first hour
Odd numbered posters – second hour** Even numbered posters - 10:45 - 11:30
Odd numbered posters - 11:30 - 12:15*** Even numbered posters - 2:15 - 3:00
Odd numbered posters - 3:00 - 3:45
Poster Presenter Ribbons
A
presenter ribbon will be on the poster board. The presenting author should wear
this ribbon during the meeting and specifically during the poster sessions, for easy identification.
INSTRUCTIONS FOR THE PREPARATION OF POSTER
PRESENTATIONS
Download PDF document with poster information.
Format
- Posters must reflect the material summarized in your submitted abstract.
- Poster size is 45 inches horizontal by 45 inches vertical. The overall poster board is 4'x8' with two poster presentations on each side of the board.
- Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and as page-numbered in the Transactionson CDROM.
It is a good idea to have business cards available at your poster.
NEW!! - Mandatory Disclosure Policy |
- The ACCME is requiring poster presenters to include their mandatory financial disclosure on their poster.
- To follow ACCME guidelines the Orthopaedic Research Society/AAOS has identified the options to disclose as follows:
A. Research or institutional support has been received from....;
B. Miscellaneous non-income support (e.g., equipment or services) commercially derived honoraria, or other nonresearch related funding (e.g., paid travel) has been received from...;
C. Royalties have been received from ...;
D. Stock or stock option held in ...;
E. Consultant or employee for ...;
F. Volunteer board, officer or relevant committee position; non-paid editor; or ownership by you or your institution of a publication, website or other product aimed at the orthopaedic surgeon market.
N. The author (or a member of their immediate family) have not received anything of value* from or own stock or stock options) in a commercial company or institution related directly or indirectly to the subject of my presentation.
- Examples.
SAMPLE TITLE OF POSTER WHERE AUTHORS HAVE NOTHING TO DISCLOSE
Author 1 (N); Author 2 (N); Author 3(N); Author 4 (N); Author 5 (N)
or
SAMPLE TITLE OF POSTER WHERE AUTHORS HAVE NOTHING TO DISCLOSE
Author 1; Author 2; Author 3; Author 4; Author 5 - authors have not received anything of value from a commercial company or institution.
or
SAMPLE TITLE OF POSTER WHERE AUTHORS WHO NEED TO DISCLOSE
Author 1 (Stock in ABC Company); Author 2 (Received funding from NIH Grant); Author 3(Received funding from ABC Company); Author 4 (Employee for ABC Company); Author 5 (Consultant for ABC Company); Author 6 (board member for ABC Society)
If questions regarding listing your disclosure, please contact Mary Jo Heflin at heflin@ors.org, or at 847-384-4231.
Authors Must Provide the Following:
- A HEADING that includes the title, authors, author disclosures, and affiliation. This heading must be mounted at the top of the board. Lettering should be large enough to be read at least eight feet from the board.
- TEXT, FIGURES, AND GRAPHS, legible four feet away.
- TACKS, PUSH PINS, VELCRO for attaching poster to the board.
Poster arrangements will vary, depending on the material presented.
ORS provides:
- Poster Board
- Number
- Presenter Ribbon (Ribbon will be on board)
Author provides:
- Heading
- Graphs, Figures, Textt
- Tacks/Push Pins
Helpful Hints:
- Make poster presentations as self-explanatory as possible;
- Data displayed clear and concise;
- Photos, figures, diagrams, charts to reflect pertinent points;
- Legible - large enough print to be read 4' to 6' away;
- Avoid abbreviations and acronyms without giving their full form;
- When captions are used, limit them to a couple of sentences.
- Avoid using entirely capital letters in all instances except short titles, otherwise the text will be too difficult to read.
Color:
Color is very useful for creating interest
and accentuating specific parts of any presentation. Use only a few common colors.
Generally, it is best to use light lettering (e.g., white, yellow, golden yellow,
ivory, light blue, cyan) on dark backgrounds (e.g., royal blue, navy blue, teal
green, forest green or purple). Colors like red, magenta, and orange can work
well, as accents, but they are too "hot" for use over large areas of a display.
Fluorescent colors, while eye-catching, do not carry the professional image you
want to project. Most importantly, make sure the color combinations you select
are visually appealing.
Artwork and Lettering:
Creative artwork
with an uncluttered layout will encourage attendees to stop and examine your poster
presentation. Use self-explanatory drawings, photos and charts to express ideas.
When captions are used, limit them to a couple of sentences.
Do Not:
- Simply enlarge your abstract;
- Be overly ornate;
- Bring x-rays, (viewers won't be able to see them clearly);
- Use more than your allocated space.
| Registration |
All posters presenters are required to register for the Annual Meeting and pay the appropriate registration fee. The ORS Meeting Announcement, registration form and housing information is available online. You can also register online at www.ors.org and receive immediate confirmation of your registration. Advance registration deadline is January 14, 2009. Late online only registration is January 15 - February 10, 2009. On-site registration hours:
Poster presenters and attendees are required to wear a name badge during the Annual Meeting.
Saturday, February 21 1:00 pm – 5:00 pm Sunday, February 22 7:30 am – 5:00 pm Monday, February 23 7:30 am – 6:00 pm Tuesday, February 24 7:30 am – 5:00 pm Wednesday, February 25 7:30 am – 12:30 pm