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Poster Presenter and Speaker Information

Paper and Workshop Speaker Information can be found further down on this page, followed by General Information for Presenters. Use this link to access this section.

Poster Hours
    SET UP
       Saturday, October 20          3:00 pm - 5:00 pm
    TEAR DOWN
       Wednesday, October 24      1:00 pm - 1:30 pm

Poster Presentations
Posters will be displayed in Room 313ABC Saturday, October 20, through Wednesday, October 24.  The poster room will be open and accessible throughout the duration of the meeting, during meeting hours.

Dedicated poster viewing time

Poster presenters will be available to answer questions during the three poster sessions.

Saturday, October 20
     EVEN numbered posters – 5:00 – 6:00 pm
     ODD numbered posters – 6:00 – 7:00 pm

Monday, October 22, and Wednesday, October 24
     Even numbered posters - 10:15 - 10:50 am
     Odd numbered posters - 10:55 - 11:30 am

Poster Presenter Ribbons
A presenter ribbon will be on the poster board. The presenting author should wear this ribbon during the meeting and for easy identification during the evening poster sessions.

INSTRUCTIONS FOR THE PREPARATION OF POSTER PRESENTATIONS
Download Word document with poster information.

Format

• Posters must reflect the material summarized in your submitted abstract.


• Poster size is 45 inches horizontal by 45 inches vertical. The overall poster board is 4'x8' with two poster presentations on each side of the board.


• Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and as page-numbered in the Transactions Book.

It is a good idea to have business cards available at your poster.

Authors Must Provide the Following:

• A HEADING that includes the title, authors, and affiliation. This heading must be mounted at the top of the board. Lettering should be large enough to be read at least eight feet from the board.
• TEXT, FIGURES, AND GRAPHS, legible four feet away.
• TACKS, PUSH PINS, VELCRO for attaching poster to the board.

Poster arrangements will vary, depending on the material presented.

ORS provides:

• Poster Board
• Number
• Presenter Ribbon (Ribbon will be on board)

Author provides:

• Heading
• Graphs, Figures, Text
• Tacks/Push Pins

Helpful Hints:

• Make poster presentations as self-explanatory as possible;
• Data displayed clear and concise;
• Photos, figures, diagrams, charts to reflect pertinent points;
• Legible - large enough print to be read 4' to 6' away;
• Avoid abbreviations and acronyms without giving their full form;
• When captions are used, limit them to a couple of sentences.
• Avoid using entirely capital letters in all instances except short titles, otherwise the text will be too difficult to read.

Color:
Color is very useful for creating interest and accentuating specific parts of any presentation. Use only a few common colors. Generally, it is best to use light lettering (e.g., white, yellow, golden yellow, ivory, light blue, cyan) on dark backgrounds (e.g., royal blue, navy blue, teal green, forest green or purple). Colors like red, magenta, and orange can work well, as accents, but they are too "hot" for use over large areas of a display. Fluorescent colors, while eye-catching, do not carry the professional image you want to project. Most importantly, make sure the color combinations you select are visually appealing.

Artwork and Lettering:
Creative artwork with an uncluttered layout will encourage attendees to stop and examine your poster presentation. Use self-explanatory drawings, photos and charts to express ideas. When captions are used, limit them to a couple of sentences.

Do Not:

• Simply enlarge your abstract;
• Be overly ornate;
• Bring x-rays, (viewers won't be able to see them clearly);
• Use more than your allocated space.

• Material presented must reflect the material summarized in your submitted abstract.
  
• Presentations are strictly limited to 10 minutes. Each presentation is 7 minutes followed by a 3 minutes of questions and answers.
• The presenting author may, and is encouraged to bring an interpreter to assist them during the question and answer period following the podium presentation. (Note: Interpreter must pay the appropriate registration fees.)
  
• The standard presentation format is by computer. Each room will include a personal computer (PC) with Microsoft Office XP and Adobe Acrobat Readers.
• It is extremely important that you visit the Speaker Ready Room to load and review your presentation 24 hours before your presentation. The Speaker Ready Room is located in Room 302B of the Hawaii Convention Center.
  

Paper Presenter and Workshop Speaker Ribbons
You will pick your presenter ribbon in the speaker ready room.

GUIDELINES FOR ELECTRONIC PRESENTATIONS

Overview The ORS requires all speakers to make single electronic presentations. We recommend that presentations be created with Microsoft PowerPoint. Each speaker can either submit their presentation via the PSAV's website beginning September 11, 2007 through October 12, or bring their presentation to the ORS Speaker Ready Room on any of the following formats:

• CD-ROM
• Floppy disk,
• Zip disk,
• Compact flash card,
• Memory Stick,
• Multi-media card,
• SD Card, or
• a laptop 24 hours prior to the scheduled time of their presentation.

An e-mail was sent to all paper presenters and workshop speakers on September 11 from PSAV with a login and username you will need to assess the site. If you did not receive the e-mail, please contact PSAV below.

Speakers who send in their presentation via the website will have faster check-in and their own express line check-in at the Speaker Ready Room.

Contact information:

Speaker Services
Michael Ramming at mramming@psav.com

NEW POLICY
The ACCME is requiring presenters to include their mandatory financial disclosure on the first slide of their PowerPoint presentation, immediately following the title slide . When you are preparing your presentation, please be sure to include this information.
Download examples of the disclosure slide.

Each speaker must disclose whether they have received something of value from a commercial company or own stock or stock options in a commercial company related directly or indirectly to the subject of your presentation. Please include the name of the company or institution.

• Received research or institutional support from (give name of company or institution)
       Example:  Received research or institutional support from a NIH grant.
• Received miscellaneous nonincome support (ex. equipment or services), commercially derived honoraria, or other nonresearch related funding (ex. paid travel) from (give name of company or institution.)
• Received royalties from (give name of company or institution.)
• Stock or stock options held in (give name of company.)
• Consultant or employee of (give name of company.)
• Volunteer board, officer or relevant committee position; non-paid editor; or ownership by you or your institution of a publication, website or other product aimed at the orthopaedic surgeon market for (give name of company.)
• If you have not received anything of value, please indicate
       I have nothing to disclose, or
       I have not received anything of value.

PowerPoint Presentation Tips

• Confirm a font size of AT LEAST 24 points for body text and 36 – 40 points for headings. San serif fonts are recommended. Light colored text on a dark background is advised. Avoid using red or green.
• Confirm that your presentation contains only standard fonts. For cross-platform compatibility, the use of Times Roman, Arial, Helvetica, and Symbol fonts is advised. Some other fonts may not transfer properly from your computer to the system used for presentation.
• Confirm that the maximum number of lines in text slides is no more than 6 or 7.
• Images to be placed in Power Point slides should be resized to approximately 800 x 600 pixels and saved as JPEG or TIFF files. Images should be inserted into the slide using the INSERT / PICTURE / From FILE command (see pages 3-4 for additional instructions). (A presentation of 20 slides containing 15 image slides will typically be 1 to 2 MB in size.)
• If your presentation contains video or audio, confirm that all needed files are in the SAME FOLDER as your presentation. (If these files are not present, they will be unavailable when your give your presentation.)
  The PACK and GO option discussed below may also be used to properly link presentation and video and audio files.
• Proofread and spell check. Correct all errors.
• Back up your presentation and associated files (video clips; audio files) on a CD-ROM or Zip disk and confirm that the presentation runs properly from the backup.

Speaker Ready Room Hours

Saturday, October 20                     3:00 pm – 6:00 pm
Sunday, October 21                       6:00 am – 12:30 pm
Monday, October 22                       6:00 am – 1:00 pm
Tuesday, October 23                      6:00 am – 12:30 pm
Wednesday, October 24                 6:30 am – 12:30 pm

When you check in, if you have submitted your presentation pre-show, PSAV personnel will retrieve your presentation and load it on a terminal for your review. This staff is readily available to assist with any compatibility issues or to assist speakers with their presentation in any way. You should make sure all fonts appear as expected and all sound/video clips are working properly at this time. You will be able to edit your presentation, as well. Once you are through reviewing your presentation and certify it is ready, PSAV personnel will electronically send your presentation so that it is available in your presentation room at the appropriate time.

Each presentation room will be staffed with an audiovisual (AV) technician, who will assist in starting each presentation. Once the presentation is launched, you (the speaker) will control the program from the podium using a computer mouse (which will also be used in lieu of a laser pointer). At the end of the 6th Combined Meeting, all files will be destroyed, and the computer hard drives will be reformatted.

If you choose not to submit your presentation pre-show, please have your presentation saved to any of the above-mentioned formats. In the Speaker Ready Room, PSAV personnel will assist you in loading your presentation 24 hours prior to your presentation.

We recommend PowerPoint (.ppt) for all users. We will, however, accept Adobe Acrobat (.pdf) and HTML (.html) files as well. Please make note that Internet access will not be available during your presentation or in the Speaker Ready Room.

The recommended video format is .avi. If you are using another video format, please consult with our audiovisual contact. If you plan to use something besides Real Networks Real Player, Flash, Shockwave or Windows Media Player, again, please check with our audiovisual contact.

The computers in the presentation rooms will be Windows-based PCs with Microsoft PowerPoint (Office XP installed). Verification of proper performance, particularly if video is included in the presentation, is essential. Presentations should be reviewed to be certain the fonts are displayed correctly. Macintosh based presentations will not be supported.

At the Meeting
You are required to check-in at the Speaker Ready Room at least 24 hours prior to your presentation. AV personnel will be there to assist you in transferring the files to the network. Due to LAN traffic, and the time it takes to e-push the talks and get them arranged by the room operator, presentations are e-pushed to the meeting rooms no later than 2 hours before the session starts. If you are unavoidably delayed please go directly to the Speaker Ready Room. DO NOT BRING YOUR LAPTOP TO THE SESSION - it is very possible that your laptop may not be compatible with the system computer and this could cause a malfunction and difficulties in presenting your materials.

Ability to Edit PowerPoint Files in the Speaker Ready Room
All PowerPoint presentations can be reviewed and edited in the Speaker Ready Room. It is recommended that all presentations be reviewed and edited for final version no less than two hours prior to the beginning of the session in which you are presenting. Security

• You will need to provide identification in order to submit your presentation and also to access it in the Speaker Ready Room.
• Zip Disks and CDs are returned to the speaker.
• Floppy drives on the computers are disabled so no presentations will be copied.
• Cameras and video equipment are not permitted in the Speaker Ready Room.
• All files on the computers are deleted at the end of each day.
• All files are deleted off of all computers at the end of the meeting.

Registration
All presenters (podium and poster) are required to register for the 6th Combined Meeting and pay the appropriate registration fee. The 6th Combined Meeting Announcement, registration form and hotel information was is available on the 6th Combined Meeting website. When registering online you will receive immediate confirmation of your registration. Pre-registration deadline is September 18, 2007. Late online only registration is September 19 - October 11, 2007. On-site registration hours:

Saturday, October 20       3:00 pm - 7:00 pm
Sunday, October 21         7:00 am - 12:30 pm
Monday, October 22         7:00 am - 1:00 pm
Tuesday, October 23        7:00 am - 12:30 pm
Wednesday, October 24   7:00 am - 1:00 pm