Sessions
Presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.
The presenting author may, and is encouraged to bring an interpreter (which can be a co-author or supervisor) to assist them during the question and answer period following the podium presentation.
Spotlight Sessions
Spotlight speaker presentation is 25 minutes with 5-minute discussion. Papers in spotlight sessions are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.
NIRA Presentations
NIRA presentations are strictly limited to 6 minutes: 5-minute talk followed by 1-minute discussion. Material presented must reflect the material summarized in your submitted abstract.
The presenting author may, and is encouraged to bring an interpreter (which can be a co-author or supervisor) to assist them during the question and answer period following the podium presentation.
Late Breaking Presentations
Late Breaking presentations are strictly limited to 7 minutes: 5-minute talk followed by 2-minute discussion. Material presented must reflect the material summarized in your submitted abstract.
The presenting author may, and is encouraged to bring an interpreter (which can be a co-author or supervisor) to assist them during the question and answer period following the podium presentation.
Poster Teaser Sessions
The Poster Teaser presentations are strictly limited to 1 minute and 1 slide. The presentation should be in the style of an “elevator pitch,” with the goal of attracting attendees to your poster. The pitch should consist of a single slide containing the poster number and a key figure or diagram. Try to spark the interests of attendees with your best graphic and a compelling conclusion from your study. After 1 min, the slide will be removed from the screen and the presenter will be stopped.
Presenters will arrive 10 minutes before the session begins and check in with ORS staff at the front of the room. Presenters will be assigned seating in the first row in order of their presentation.
Tips for Presenting a Poster Teaser Presentation by 2016 Poster Teaser Winner K.C. Geoffrey Ng
Workshops, ORS Clinical Research Forum, ORS/OREF Basic Science Course, and Professional Advancement Sessions
Speakers will be given allotted time to speak from the organizer.
Speaker Ready Room
It is extremely important that all speakers visit the Speaker Ready Room to load and review their presentation 24 hours before your presentation. The Speaker Ready Room is located in Room Strand 12 of the Hyatt Regency New Orleans. See speaker ready room hours and guidelines below.
Speaker Ready Room Hours
Friday, March 9 2:00 PM – 6:00 PM
Saturday, March 10 7:00 AM – 6:00 PM
Sunday, March 11 6:30 AM – 6:30 PM
Monday, March 12 7:00 AM – 6:30 PM
Tuesday, March 13 7:00 AM – 3:00 PM
PSAV is the official AV vendor for the ORS 2018 Annual Meeting. Please review PSAV’s audio visual guidelines.
Audio Visual Guidelines for Speakers
Presenting authors will receive an e-mail in late January or early February from PSAV, the official AV vendor, with information for authors to upload your presentation before the meeting.
Speakers can pick up their ribbon in the speaker ready room, Strand 12.
Speaker Disclosure Slide
The ACCME is requiring podium presenters to include their mandatory financial disclosure on the first slide of their PowerPoint presentation for every author. When you are preparing your presentation, please be sure to include this information.
Received royalties for any pharmaceutical, biomaterial or orthopaedic product or device
Within the past 12 months served on a speakers bureau/paid honorarium to present by any pharmaceutical, biomaterial or orthopaedic product or device company
Paid employee for any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
Paid consultant for any pharmaceutical, biomaterial or orthopaedic product or device or equipment, company, or supplier
Unpaid consultant for any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
Own stock or stock options in any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier (excluding mutual funds)
Receive research or institutional support as a principal investigator from any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
Receive any other financial material support from any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier
Receive any royalties, financial material support from any medical and/or orthopaedic publisher
- Introduce the speakers, ensure timeliness, and facilitate discussion.
- Session Papers are strictly limited to 10 minutes, 7-minute talks followed by 3-minute discussion.
- Spotlight Sessions: The Spotlight talk is limited to 25 minutes with a 5-minute discussion. The three paper presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion. Please refer to the program book for the schedule time of the spotlight speaker. Spotlight talks are scheduled either at the beginning or end of the session.
- NIRA Presentations are strictly limited to 6 minutes, 5-minute talks followed by 1-minute discussion.
- The Poster Teaser presentations are strictly limited to 1 minute and 1 slide. The presentation should be in the style of an “elevator pitch,” with the goal of attracting attendees to your poster. The pitch should consist of a single slide containing the poster number and a key figure or diagram. Try to spark the interests of attendees with your best graphic and a compelling conclusion from your study. After 1 min, the slide will be removed from the screen and the presenter will be stopped.
- Adhere to the scheduled paper times so that attendees may switch from one session to another without missing a paper.
- Coordinate questions and answers. Moderators should have questions prepared to ask in case there are no questions from the audience. Once questions begin from the floor, the moderator should refrain from asking their questions.
- Conflict of Interest: Moderators are responsible for addressing and resolving conflict of interest. Please refer to the Conflict of Interest form on the moderator table in the session room. Complete the form and leave at the head table at the end of the session. If there were no conflicts, please indicate “no conflicts” on the form.
- Make sure the speaker gives a verbal disclosure at the beginning of the talk.
- Commercial Bias: Moderators are responsible for “keeping the presentations balanced.”
- When a company’s product is mentioned, we ask that the moderator note other products generally acceptable for the procedure discussed if the speaker does not. It would also be appropriate to announce the speaker’s documentation of the potential conflict as noted in the disclosure index listed on the ORS Annual Meeting website or ask the faculty speaker directly if such a conflict exits.
- No photography, video, audio recording or reproduction of any kind may be used during any portion of the ORS Annual Meeting. The ORS reserves all of its rights to such materials, and commercial recording or reproduction is specifically prohibited. This includes, but is not limited to, digital and film photography, videography, cellular phones, and other image or audio recording devices. Please be sure the attendees in your session adhere to this policy.
- The program book is now available on the ORS website. Abstracts will be available to download February 23, 2018.
- NEW – Moderators will identify 2-3 posters to promote at the end of the session related to the papers/topics in the session. Please select posters from either Poster Session1 or Poster Session 2 depending on the day of your presentation. Be sure to stop by the ORS Speaker Ready Room several hours prior to the session you are moderating to load the slide. The list of posters is available to download from the ORS website. Moderator Poster Slide Template
- ALL Moderators will have to participate in the Moderator Training Webinar.
Format
Posters must reflect the material summarized in your abstract.
NEW: Poster size is 45 inches horizontal by 45 inches vertical. The overall poster board is 96” horizontal x 48” vertical with two posters on each side of the board. Details and diagram can be found on the 2018 Poster Instructions.
Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and on the mobile app.
Poster Set Up and Dismantle
Posters will be displayed in the Elite Hall of the Hyatt Regency.
Poster Session 1 Set Up
Friday, March 9 4:00 PM – 6:00 PM
Saturday, March 10 7:00 AM – 8:00 AM
Poster Session 1 Removal
Sunday, March 11 5:30 PM – 6:00 PM
If you do not remove your poster by 6:00 PM you will have to wait until the hall opens on Monday morning at 8:00 AM to claim your poster.
Poster Session 2 Set Up
Monday, March 12 7:00 AM – 8:00 AM
Poster Session 2 Removal
Tuesday, March 13 4:00 PM – 4:30 PM
NEW NO-SHOW POSTER POLICY
The ORS wishes to avoid empty space on poster boards in order to save both space and costs and to prevent gaps in the scientific program due to presenters who have not arrived. Therefore the following “No-Show” policy is to be implemented to regulate the POSTER presentation process. Posters must have an author register and attend the meeting and present the poster during the poster presentations.
Posters must remain up for the duration of the assigned poster session. Posters set up late or taken down early will be subject to a one-year annual meeting submission penalty.
All authors on a poster displayed at the meeting, where none of the authors registered and presented the poster, will be “penalized” and not allowed to submit any other abstract for the next 3 years from the date of submission.
The following posters will be displayed all four days – Saturday to Tuesday:
NIRA Finalist Posters
BOS Best Posters
ICORS Best Posters
Guest Nation – Canada
German Society for Orthopaedics and Trauma (DGOU)
Poster Printing Service
Presenting authors will receive an e-mail in January from Learner’s Digest International (LDI) with information on their Poster Printing Services for ORS poster presenters. Authors who participate in this service will pick up their poster at the hotel when they arrive to set up.
Details on this service can be found at: Poster Printing Service
PLEASE NOTE: Poster numbers for both Poster Sessions 1 & 2 will be posted on the poster boards. Poster Session 1 Presenters, please DO NOT remove Poster Session 2 numbers. You may cover the number with your poster.
Poster Presenter Hours
Authors are required to stand at their poster to answer questions during the specified time indicated below. Authors may stand at their poster during additional times if they wish.
POSTER SESSION 1
NIRA presenters will stand at their posters during Poster Session 1 on Sunday, March 11.
Sunday, March 11
10:45 AM – 11:45 AM Even numbered poster presenters
4:30 PM – 5:30 PM Odd numbered poster presenters
POSTER SESSION 2
Monday, March 12
10:45 AM – 11:45 AM Even numbered poster presenters
3:15 PM – 4:15 PM Odd numbered poster presenters
Poster Presenter Ribbons: Poster Presenter Ribbons will be on tables throughout the poster hall. The presenting author should wear this ribbon during the meeting and specifically during the poster sessions for easy identification. You may also pick up a ribbon at the registration counters.
Poster Pushpins: Pushpins for hanging posters will be available on the tables throughout the hall.
Poster Tube Storage: Labels to mark your empty poster tube are available at the end of the poster aisles throughout the hall. Mark the tubes with your poster number and your name. Place the empty tube in the bin next to the table. The bins will be returned at the beginning of the poster session tear down.
