The Omni Hotel has extended the ORS group rate! However, you must call the Omni by phone at 1-800-THE-OMNI in order to get the ORS discounted rate of $229.

Rooms are also available at the ORS headquarter hotel, the Hilton Austin, connected via sky bridge to the Austin Convention Center and to the ORS meeting space!

Deposit & Cancellation Policy:

A credit card is required to guarantee each reservation, however the card will not be charged at the time the reservation is made. One night’s room and tax deposit will be charged on or after the cut-off date.

Hilton Austin
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least three (3) working days prior to arrival and a cancellation number is obtained.

Hilton Garden Inn Austin Downtown
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least three (3) working days prior to arrival and a cancellation number is obtained.

Hyatt Place Austin Downtown
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least forty-eight (48) hours prior to arrival and a cancellation number is obtained.

JW Marriott Austin
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least twenty-four (24) hours prior to arrival and a cancellation number is obtained.

Courtyard Austin Downtown & Residence Inn Austin Downtown
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least forty-eight (48) hours prior to arrival and a cancellation number is obtained.

Omni Austin Hotel Downtown
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least three (3) working days prior to arrival and a cancellation number is obtained.

Westin Austin Downtown
A deposit equal to one night’s room and tax is required to guarantee each reservation. Should a guest cancel, the deposit will be refunded if notice is received at least three (3) working days prior to arrival and a cancellation number is obtained.

Hotel

Rate

Cut-Off Date
Omni Austin Hotel Downtown
700 San Jacinto Blvd
7 minute walk to convention center
$229/night*EXTENDED!
Sunday, January 20
Hilton Austin
500 E 4th Street
Across from the convention center		$249-289/night*
Standard Room
EXTENDED!
Friday, January 18

Airport Information:
Austin-Bergstrom International Airport (AUS) (ABIA) is a state-of-the-art airport with 25 gates and full customs facilities ready for the international traveler. Easy to get to (only 7.5 miles from downtown Austin and the Austin Convention Center), the airport has roughly 350 daily flights with nonstop service to more than 70 destinations including international flights to London, Cancun, Mexico City, Guadalajara, San Jose Del Cabo, Toronto, and Punta Cana.

Live music has been a distinguishing feature of the airport since its Music in the Air program launched in June 1999, just one month after the airport opened. What started as two performances per week has grown to 23 shows per week in six different venues throughout the airport.

  • ABIA participates in the Transportation Security Administration’s (TSA) Pre-Check and Customs and Border Protection’s Global Entry program.
  • ABIA reported 1,190 live music performances, 65.5 tons of brisket and 693,375 breakfast tacos were enjoyed by its passengers in 2015.
  • The Austin airport made the list for the “World’s Best Airports for Customer Service” in 2015, according to the Airports Council International, or ACI, which conducted the survey.
  • The latest online flight guide can be found on the ABIA website featuring all connecting, direct, nonstop and international service to (AUS) as loaded by the Official Airline Guide (OAG).

Ground Transportation from AUS:
Once at the airport, getting to your destination in Austin is easy with a variety of options.

Capital Metro Bus Line
Austin’s public bus system is part of a 535 square-mile Central Texas system and has an estimated 2,700 bus stops and 82 routes. The fleet of approximately 400 buses services 98,000 riders each weekday. The Austin-Bergstrom International Airport is serviced by the Route 100 Airport Flyer route, which connects the downtown area to the airport lower level for only $1.25 each way. The Austin Convention Center is serviced by the 17 Cesar Chavez Route, which stops just a few blocks away from the center. All express buses offer free wireless internet service, while the entire bus fleet is widely known for being clean and efficient. In June 2014, Capital Metro was selected to receive the Best Mobile/Wireless Project award by the Center for Digital Government’s 2014 Best in Texas. 

Capital MetroRail
Austin’s Capital MetroRail service runs on 32 miles of existing freight tracks between Leander and downtown Austin. The Red Line services nine stations, including a stop in front of the Austin Convention Center. Each of the six vehicles holds 200 passengers and offers free wireless internet service. MetroRail runs weekdays every 30 minutes during morning and evening rush hours, with expanded service times on weekends. MetroRail fares are $3.50 for a single ride and $7.00 for a day pass. 

Rental Cars
Several rental car agencies, including ACE Car Rental of Austin, Advantage, Alamo, National, Avis, Budget, Dollar, Enterprise, Hertz, Silvercar and Thrifty, are represented at the Austin-Bergstrom International Airport. Agency counters are located outside of the baggage claim on the terminal ground floor. On October 1, 2015, CONRAC (Consolidated Rent-A-Car Facility) opened its doors, providing a single complex for 11 car rental agencies. 

Taxis
In the city, taxis can be hailed on the street throughout the downtown region or found at hotel taxi stands. Taxis are also readily available outside the Austin-Bergstrom International Airport’s baggage claim area on the ground floor. Visitors should expect to pay about $25-30 in taxi fare from the airport to downtown Austin.

Transportation Network Companies (TNCs):
Uber & Lyft
Uber and Lyft are back to full operations in Austin as of May 29, 2017. Payment is automatic through the app and fares are evaluated based on local demand. 

Ride Austin
Ride Austin, is a community driven, nonprofit ride-hailing service app for IOS devices. Riders can elect to round up their fare to the nearest dollar and choose a local charity to receive. $200,000+ has been raised for local charities using this system called “Round Up.”

It can now take as long as four months to obtain a visa to enter the US Please use the following links for more information regarding obtaining visas, machine readable passports and registering with the US Homeland Security’s ESTA program.

Official Letter of Invitation

ORS will be able to provide a personalized letter to assist you in obtaining a visa. Please complete the information on the VISA invitation letter form and click submit to receive a personalize invitation letter to assist in your visitor visa application process.

If you are presenting a paper or poster at the meeting, please contact [email protected] to request a detailed invitation letter including your presentation details. Be sure to include your paper or poster number in the requested email.

Please note, entry visas into the United States are issued at the sole discretion of a US consulate general. ORS is happy to assist with requested documentation but is unable to intercede beyond the documentation.