Welcome to the ORS 2020 Annual Meeting!

Take a look at the information below and make sure you complete each step to make the meeting a success!

Meeting Dates
Saturday, February 8 – Tuesday, February 11, 2020

Exhibitor Set-up
Friday, February 7, 2:00 PM – 6:00 PM

View the Schedule-At-A-Glance for a list of all ORS 2020 Annual Meeting activities.

View updates to the floor plan and booth assignments.

Friday, December 6, 2019
Company description submission deadline

The week of December 9, 2019
Pre-meeting participant list sent to exhibitors

Monday, January 6, 2020
Freeman advance freight receiving starts at warehouse

Wednesday, January 15, 2020
Hotel reservation deadline

Thursday, January 16, 2020
Freeman discount price deadline

Thursday, January 23, 2020
Electrical order deadline

Friday, January 24, 2020
Lead retrieval order deadline

Thursday, January 30, 2020
Freeman advance freight deadline (at discounted rates)

Friday, January 31, 2020
Deadline to register booth personnel

Friday, February 7, 2020
Freeman will receive freight at show-site

No later than Friday, March 15, 2020
Post-meeting participant list sent to exhibitors

*Times are subject to change without notice.

**The Exhibit & Poster Hall will NOT close during these hours. Exhibit & Poster Viewing and Poster Receptions are unopposed times where there is no other official programming taking place. During all other times there is scientific programming that all exhibitors are invited to attend. For a look at the full meeting schedule please visit the Schedule-at-a-Glance.

2-Day Exhibits: Saturday, February 8 – Sunday, February 9

DateTimeFunction
Friday, February 72:00 PM – 6:00 PMExhibitor Set-up
Saturday, February 8
10:00 AM – 7:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
5:30 PM – 7:00 PMPoster Session 1 Reception
Sunday, February 910:00 AM – 4:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
3:00 PM – 4:00 PMExhibit & Poster Viewing
(refreshments & snacks provided)
4:00 PM – 7:00 PMExhibitor Dismantle

3-Day Exhibits: Saturday, February 8 – Monday, February 10

DateTimeFunction
Friday, February 72:00 PM – 6:00 PMExhibitor Set-up
Saturday, February 810:00 AM – 7:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
5:30 PM – 7:00 PMPoster Session 1 Reception
Sunday, February 310:00 AM – 4:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
3:00 PM – 4:00 PMExhibit & Poster Viewing
(refreshments & snacks provided)
Monday, February 1010:00 AM – 7:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
5:30 PM – 7:00 PMPoster Session 2 Reception
7:00 PM – 9:00 PMExhibitor Dismantle

4-Day Exhibits: Saturday, February 8 – Monday, February 11

DateTimeFunction
Friday, February 72:00 PM – 6:00 PMExhibitor Set-up
Saturday, February 810:00 AM – 7:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
5:30 PM – 7:00 PMPoster Session 1 Reception
Sunday, February 310:00 AM – 4:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
3:00 PM – 4:00 PMExhibit & Poster Viewing
(refreshments & snacks provided)
Monday, February 1010:00 AM – 7:00 PMExhibit & Poster Hall Open**
10:15 AM – 11:15 AMExhibit & Poster Viewing
(refreshments provided)
12:15 PM – 1:30 PMLunch (not provided)
Exhibit & Poster Hall will NOT close
5:30 PM – 7:00 PMPoster Session 2 Reception
Tuesday, February 119:00 AM - 1:45 PMExhibit & Poster Hall Open**
9:00 AM - 10:00 AMExhibit & Poster Viewing (refreshments provided)
12:15 PM - 1:45 PMExhibit & Poster Viewing (refreshments provided)
1:45 PM - 3:45 PMExhibitor Dismantle

Each booth will be set with:

  • 8’ high blue back drape
  • 3’ high white side dividers
  • Tuxedo carpet
  • 7” x 44” one-line identification sign (with the company name submitted on the application).

Carpet
Each booth will be set with tuxedo carpet.

ORS will provide carpet cleaning after you have moved in, prior to show opening on Saturday, February 8. All cleaning during show dates and hours is the responsibility of the exhibiting company.

Furniture
ORS does NOT provide furniture in any booth. Please order all furniture through Freeman.

Electric
ORS does NOT provide electricity in any booth. Please order all electrical needs through the Freeman service kit.

Click here to view the exhibitor rules and regulations for the ORS 2020 Annual Meeting.

Information on ordering furniture, utilities and shipping information can be found through the ORS 2020 Annual Meeting Service Kit found through the Freeman website. To access the Service Kit please follow the steps below:

  1. Click here
  2. If you have not already created login credentials, please do so.
  3. If the ORS 2020 Annual Meeting does not show up under “My Shows” please search “ORS 2020”

If you need help accessing the service kit, please call Freeman Exhibitor Services at (330) 320-5100.

Register your booth personnel and let us know who is going to be our main contact while at the meeting.

The deadline to register your booth personnel is Friday, January 31.

You receive 2 complimentary badges with each 10’ × 10’ booth purchase. For 10’ × 20’ booths you receive 4 complimentary badges and will be provided with a coupon code once booth personnel registration opens.

Additional badges are available for purchase at $225/each.

All badges are transferable. Additional badges are non-refundable.

Take a look at the meeting dates listed above and at the Schedule-At-A-Glance before making your arrangements.

Here are suggested arrival and departure dates:

Arrival:
Friday, February 7, any time to allow for booth set-up to be complete by 5:00 PM. Set-up hours will NOT be available on Saturday, February 8.

Departure:
2-Day Exhibits: Monday, February 10, any time
3-Day Exhibits: Tuesday, February 11, any time
4-Day Exhibits: Tuesday, February 11, evening or Wednesday, February 12, any time

Click here for more information on booking your hotel and travel arrangements.

Your company contact information and description will be listed in various marketing materials. Submit your description here.

Company descriptions must be 500 characters or less (including spaces, numbers and punctuation). Anything over this amount will be edited by ORS to fit these parameters.

Tips for your description:

Don’t include your website URL or booth number – both will already be listed. Save those characters to spice up your description.

List more than just your line of business. “Medical equipment supplier” won’t get much attention, but “ORS is the leading organization in musculoskeletal research…” will.

ORS is providing more opportunities for you to interact with our attendees. Click here for more information on the sessions listed below.

  • Exhibitor Spotlight (previously Innovation Theater Sessions)
    • Promote your product(s) or service(s) at Innovation Theater in the Poster & Exhibit Hall.
    • 30-minute sessions available
  • Techniques Presentations
    • Demonstration by an academic partner of the latest scientific advances utilizing your innovative technology and emerging techniques at Innovation Theater in the Poster & Exhibit Hall.
    • 30-minute sessions available

Validar is pleased to offer several lead retrieval options to fit your marketing needs. Click here for a list of options, pricing and to order lead retrieval.

The deadline to order lead retrieval is Friday, January 24.

Questions?

Please contact Natalie Hinman, ORS Meetings & Events Manager at [email protected].