Sessions

Presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.

The presenting author may and is encouraged to bring an interpreter (which can be a co-author or supervisor who will register and pay the appropriate registration fee) to assist them during the question and answer period following the podium presentation.

Spotlight Sessions

Spotlight speaker presentation is 25 minutes with 5-minute discussion. Papers in spotlight sessions are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.

NIRA Presentations

NIRA presentations are strictly limited to 6 minutes: 5-minute talk followed by 1-minute discussion. Material presented must reflect the material summarized in your submitted abstract.

The presenting author may and is encouraged to bring an interpreter (which can be a co-author or supervisor who will register and pay the appropriate registration fee) to assist them during the question and answer period following the podium presentation.

Translational and Clinical Science Session

Presentations are strictly limited to 15 minutes: 10-minute talk followed by 5-minute discussion.

Late Breaking Presentations

Late Breaking presentations are strictly limited to 6 minutes: 5-minute talk followed by 1-minute discussion. Material presented must reflect the material summarized in your submitted abstract.

The presenting author may and is encouraged to bring an interpreter (which can be a co-author or supervisor who will register and pay the appropriate registration fee) to assist them during the question and answer period following the podium presentation.

Moderated Poster Sessions

The Moderated Poster presentations are strictly limited to 4 minutes: 3-minute talk followed by 1-minute discussion.  The presentation is also limited to a maximum of 3 slides of the presentation, plus 1 slide with title and authors.  A moderator will keep the presentations on schedule.

Presenters should plan to arrive 10-15 minutes before the start of the session and be seated in the first or second rows.

You will also need to have a Printed Poster that will be displayed for the four days of the meeting.

Workshops, ORS Clinical Research Forum, and Career Development Sessions

Speakers will be given allotted time to speak from the organizer.

Speaker Ready Room

It is extremely important that all speakers visit the Speaker Ready Room to load and review their presentation 24 hours before your presentation. The Speaker Ready Room is in North 223 (Level 2 of North Building) of the Phoenix Convention Center.  See speaker ready room hours and guidelines below.

Speaker Ready Room Hours

Friday, February 7
2:00 PM – 6:00 PM

Saturday, February 8
7:30 AM – 5:30 PM

Sunday, February 9
7:30 AM – 6:00 PM

Monday, February 10
7:30 AM – 5:30 PM

Tuesday, February 11
7:30 AM – 2:00 PM

PSAV is the official AV vendor for the ORS 2020 Annual Meeting. Please review PSAV’s audio visual guidelines.

Audio Visual Guidelines for Speakers:

Presenting authors will receive an e-mail in late December or early January from PSAV, the official AV vendor, with information for authors to upload your presentation before the meeting.

For slides, the size of the screen will be 1280 x 720 pixels; which is 16:9

Speakers can pick up their ribbon in the Speaker Ready Room, North 223

Speaker Disclosure Slide

The ACCME is requiring podium presenters to include their mandatory financial disclosure on the first slide of their PowerPoint presentation for every author. When you are preparing your presentation, please be sure to include this information.

Received royalties for any pharmaceutical, biomaterial or orthopaedic product or device

Within the past 12 months served on a speakers bureau/paid honorarium to present by any pharmaceutical, biomaterial or orthopaedic product or device company

Paid employee for any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier

Paid consultant for any pharmaceutical, biomaterial or orthopaedic product or device or equipment, company, or supplier

Unpaid consultant for any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier

Own stock or stock options in any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier (excluding mutual funds)

Receive research or institutional support as a principal investigator from any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier

Receive any other financial material support from any pharmaceutical, biomaterial or orthopaedic product or device or equipment company, or supplier

Receive any royalties, financial material support from any medical and/or orthopaedic publisher

Sample Disclosure Slide

  • Introduce the speakers, ensure timeliness, and facilitate discussion.
  • Session Papers (60 Minute Sessions) are strictly limited to 10 minutes, 7-minute talks followed by 3-minute discussion.
  • Translational and Clinical Science session are strictly limited to 15 minutes, 10-minute talks followed by 5-minute discussion.
  • Spotlight Sessions: The Spotlight talk is limited to 25 minutes with a 5-minute discussion. The three paper presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion. Please refer to the program book for the schedule time of the spotlight speaker. Spotlight talks are scheduled either at the beginning or end of the session.
  • NIRA Presentations are strictly limited to 6 minutes, 5-minute talks followed by 1-minute discussion.
  • Moderated Poster presentations are strictly limited to 4 minutes, 3-minute talks, followed by 1-minute discussion and are limited to just three slides of the presentation.
  • Adhere to the scheduled paper times so that attendees may switch from one session to another without missing a paper.
  • Coordinate questions and answers. Moderators should have questions prepared to ask in case there are no questions from the audience.  Once questions begin from the floor, the moderator should refrain from asking their questions.
  • Conflict of Interest: Moderators are responsible for addressing and resolving conflict of interest.
  • Make sure the speaker gives a verbal disclosure at the beginning of the talk.
  • Commercial Bias: Moderators are responsible for “keeping the presentations balanced.”
  • When a company’s product is mentioned, we ask that the moderator note other products generally acceptable for the procedure discussed if the speaker does not. It would also be appropriate to announce the speaker’s documentation of the potential conflict as noted in the disclosure index listed on the ORS Annual Meeting website or ask the faculty speaker directly if such a conflict exits.
  • No photography, video, audio recording or reproduction of any kind may be used during any portion of the ORS Annual Meeting. The ORS reserves all of its rights to such materials, and commercial recording or reproduction is specifically prohibited. This includes, but is not limited to, digital and film photography, videography, cellular phones, and other image or audio recording devices. Please be sure the attendees in your session adhere to this policy.
  • The program book will be available on the ORS website February 1, 2020. Abstracts will be available to download from the online abstract search January 23, 2020.

ALL Moderators will have to participate in the Moderator Training. 

Moderator Training

Format

Posters must reflect the material summarized in your abstract.

Poster size is 45 inches horizontal by 45 inches vertical. (Maximum size is 42” x 42” when using the Poster Printing Service.) The overall poster board is 96” horizontal x 48” vertical with two posters on each side of the board.  Details and diagram can be found on the 2020 Poster Instructions.

Each board will be identified by a number corresponding to the number of the poster listed in the Program Book and on the mobile app.

Poster Set Up and Dismantle

Posters will be displayed in Exhibit and Poster Hall (North Hall A-C Level 3) of the Phoenix Convention Center.

Poster Session 1 Set Up
Friday, February 7
2:00 PM – 6:00 PM

Saturday, February 8
6:45 AM – 8:00 AM

Poster Session 1 Removal
Sunday, February 9
6:15 PM – 6:45 PM

If you do not remove your poster by 6:45 PM you will have to wait until the hall opens on Monday morning at 7:00 AM to claim your poster.

Poster Session 2 Set Up
Monday, February 10
7:00 AM – 8:00 AM

Poster Session 2 Removal
Tuesday, February 11
1:45 PM – 2:45 PM

The following posters will be displayed all four days – Saturday to Tuesday:

NIRA Finalist Posters

ORS Moderated Posters

BOS Best Posters

Business Innovation Competition (BIC) Posters

ICORS Best Posters

Guest Nation – Australia

Poster Printing Service

ORS will offer a Poster Printing Service through a third-party, Learner’s Digest International (LDI).  POSTER presenting (presenting authors) will receive an e-mail in December from LDI with information on the ORS Poster Printing Services. Poster presenters wanting to take advantage of this service will be able to pick up their poster upon arrival to the Phoenix Convention Center and do not have to travel with their poster.

Details on this service can be found at: Poster Printing Service

Poster Presenter Hours

Authors are required to stand at their poster to answer questions during the specified time indicated below.  Authors may stand at their poster during additional times if they wish.

POSTER SESSION 1

NIRA presenters may stand at their posters during Poster Session 1 on Saturday, February 8.

Saturday, February 8
10:15 AM – 11:15 AM
(Even numbered poster presenters)

Sunday, February 9
10:15 AM – 11:15 AM
(Odd numbered poster presenters)

POSTER SESSION 2

Monday, February 10
10:15 AM – 11:15 AM
(Even numbered poster presenters)

Tuesday, February 11
9:00 AM – 10:00 AM
(Odd numbered poster presenters)

Poster Presenter Ribbons: Poster Presenter Ribbons will be on tables throughout the poster hall.  The presenting author should wear this ribbon during the meeting and specifically during the poster sessions for easy identification.  You may also pick up a ribbon at the Ribbon Wall located by the Registration counters.

Poster Pushpins: Pushpins for hanging posters will be available on the tables throughout the hall.

Poster Tube Storage: Labels to mark your empty poster tube are available at the end of the poster aisles throughout the hall. Mark the tubes with your poster number and your name.  Place the empty tube in the bin next to the table.  The bins will be returned at the beginning of the poster session tear down.