Welcome to the ORS 2023 Annual Meeting!
Take a look at the information below and make sure you complete each step to make the meeting a success!
Meeting Exhibit Dates
Saturday, February 11 – Monday, February 13, 2023
Exhibitor Set-up
Friday, February 10, 2:00 PM – 6:00 PM
Friday, January 6, 2023
Freeman advance freight receiving starts at warehouse
Wednesday, January 18, 2023
Hotel reservation deadline
Thursday, January 12, 2023
Freeman discount price deadline
Thursday, January 19, 2023
Electrical order deadline
Friday, January 20, 2023
Lead retrieval order deadline
Thursday, January 26, 2023
Freeman advance freight deadline (at discounted rates)
Friday, January 27, 2023
Deadline to register booth personnel
Friday, February 10, 2023
Freeman will receive freight at show-site
No later than Friday, March 14, 2023
Post-meeting participant list sent to exhibitors
*Times are subject to change without notice.
**The Exhibit & Poster Hall will NOT close during these hours. Exhibit & Poster Viewing and Poster Receptions are unopposed times where there is no other official programming taking place. During all other times there is scientific programming that all exhibitors are invited to attend. For a look at the full meeting schedule please visit the Schedule-at-a-Glance (coming soon).
| Date | Time | Function |
|---|---|---|
| Friday, February 10 | 2:00 PM – 6:00 PM | Exhibitor Set-up |
| Saturday, February 11 | 10:00 AM – 7:00 PM | Exhibit & Poster Hall Open** |
| 10:15 AM – 11:15 AM | Exhibit & Poster Viewing (refreshments provided) |
|
| 12:15 PM – 1:30 PM | Lunch (not provided) Exhibit & Poster Hall will NOT close |
|
| 5:30 PM – 7:00 PM | Poster Session 1 Reception | |
| Sunday, February 12 | 10:00 AM – 4:00 PM | Exhibit & Poster Hall Open** |
| 10:15 AM – 11:15 AM | Exhibit & Poster Viewing (refreshments provided) |
|
| 12:15 PM – 1:30 PM | Lunch (not provided) Exhibit & Poster Hall will NOT close |
|
| 3:00 PM – 4:00 PM | Exhibit & Poster Viewing (refreshments & snacks provided) |
|
| Monday, February 13 | 10:00 AM – 5:00 PM | Exhibit & Poster Hall Open** |
| 10:15 AM – 11:15 AM | Exhibit & Poster Viewing (refreshments provided) |
|
| 12:15 PM – 1:30 PM | Lunch (not provided) Exhibit & Poster Hall will NOT close |
|
| 5:30 PM – 7:00 PM | Poster Session 2 Reception | |
| 7:00 PM – 9:00 PM | Exhibitor Dismantle |
Each booth will be set with:
- 8’ high blue back drape
- 3’ high white side dividers
- Carpet
- 7” x 44” one-line identification sign (with the company name submitted on the application).
Carpet
Each booth will be set with carpet.
ORS will provide carpet cleaning after you have moved in, prior to show opening on Saturday, February 11. All cleaning during show dates and hours is the responsibility of the exhibiting company.
Furniture
ORS does NOT provide furniture in any booth. Please order all furniture through Freeman.
Electric
ORS does NOT provide electricity in any booth. Please order all electrical needs through the Hilton Anatole Form provided.
View the exhibitor rules and regulations for the ORS 2023 Annual Meeting.
Information on ordering furniture, utilities and shipping information can be found through the ORS 2023 Annual Meeting Service Kit found through the Freeman website. To access the Service Kit please follow the steps below:
- If you have not already created login credentials, please do so.
- If the ORS 2023 Annual Meeting does not show up under “My Shows” please search “ORS 2023”
If you need help accessing the service kit, please call Freeman Exhibitor Services at (330) 320-5100.
Take a look at the meeting dates listed above and at the Schedule-At-A-Glance (coming soon) before making your arrangements.
Here are suggested arrival and departure dates:
Arrival:
Friday, February 10, any time to allow for booth set-up to be complete by 5:00 PM. Set-up hours will NOT be available on Saturday, February 11.
Departure:
Tuesday, February 14, any time
If you choose to attend the ORS 2023 Leadership Reception please plan to depart February 13, 2023.
Information on booking your hotel and travel arrangements coming soon.
Validar is pleased to offer several lead retrieval options to fit your marketing needs. Click here for a list of options, pricing and to order lead retrieval.
The deadline to order lead retrieval is Friday, January 20, 2023.
Questions?
Please contact Shari Centrone, Information Technology Consultant at [email protected].
