We are excited to welcome you at the 2025 ORS Annual Meeting, “Science is Our Core,” February 7-11 in Phoenix, AZ. The meeting brings the orthopaedic community together for five days of scientific education, workshops, networking, exhibits, and poster sessions. Attendees from many disciplines and career levels will network and learn about the latest innovations in orthopaedics.
Podium Sessions
Presentations are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.
The presenting author may and is encouraged to bring an interpreter (which can be a co-author or supervisor who will register and pay the appropriate registration fee) to assist them during the question and answer period following each of the podium presentations.
Spotlight Sessions
Spotlight speaker presentation is 25 minutes with 5-minute discussion. Papers in spotlight sessions are strictly limited to 10 minutes: 7-minute talk followed by 3-minute discussion.
NIRA Presentations
NIRA presentations are strictly limited to 8 minutes: 6-minute talk followed by 2-minute discussion. Material presented must reflect the material summarized in your submitted abstract.
The presenting author may and is encouraged to bring an interpreter (which can be a co-author or supervisor who will register and pay the appropriate registration fee) to assist them during the question and answer period following each of the podium presentation.
Workshops, Symposia, and Industry Innovation, Career and Personal Development Sessions
Speakers will be given allotted time to speak from the organizer.
Speaker Ready Room
It is extremely important that all speakers visit the Speaker Ready Room to load and review their presentation 24 hours before your presentation. The Speaker Ready Room is in room North 223 of the Phoenix Convention Center. See speaker ready room hours and guidelines below.
Speaker Ready Room Hours
Friday, February 7 – 1:00 PM – 6:00 PM
Saturday, February 8 – 7:30 AM – 5:30 PM
Sunday, February 9 – 7:30 AM – 5:30 PM
Monday, February 10 – 7:30 AM – 5:30 PM
Tuesday, February 11 – 7:30 AM – 12:00 PM
Encore is the official AV vendor for the ORS 2025 Annual Meeting.
Audio Visual Guidelines for Speakers
Presenting authors will receive an e-mail in late December or early January from Encore, the official AV vendor, with information for authors to upload your presentation before the meeting.
Speakers can pick up their ribbon in the Speaker Ready – Room North 223
Speaker Disclosure Slide
The ACCME is requiring podium presenters to include their mandatory financial disclosure/conflict of interest on the first slide of their PowerPoint presentation for ALL authors. When you are preparing your presentation, please be sure to include this information.
- Received royalties from any medical-related company
- Within the past 24 months served on a speaker’s bureau or have been paid honorarium to present by any medical-related company
- PAID EMPLOYEE of any medical-related company
- PAID CONSULTANT of any medical-related company
- UNPAID CONSULTANT of any medical-related company
- Own stock or stock options in any medical-related company (excluding mutual funds)
- Receive research or institutional support as a principal investigator from any medical-related company
- Receive any other financial or material support from any medical-related company
- Receive any royalties, financial or material support from any medical-related company
- Receive any royalties, financial or material support from any medical-related company and/or orthopaedic publisher.
- Serve on the editorial or governing board of any medical-related company and/or orthopaedic publication.
- Serve on the Board of Directors or committee of any medical-related company and/or orthopaedic professional society.
Format
Posters must reflect the material summarized in your abstract.
Recommended – Poster size is 42 inches height by 45 inches width. The overall poster board is 96” horizontal (length) x 48” vertical (height) with two posters on each side of the board. Details and diagram can be found on the 2025 Poster Instructions.
We strongly recommend the presenter author include their email address on the poster. We suggest you include a QR code on your poster, which links to a three-minute recorded video/audio of your presentation for the attendees to view. You can find information on creating QR codes on google.
Poster Set Up and Dismantle
Posters will be displayed in Exhibit and Poster Hall (North Hall A-C) of the Phoenix Convention Center. It is recommended that ALL posters, regardless of poster #, be hung by Saturday morning for those in Poster Session 1 or Monday morning for those in Poster Session 2.
Poster Session 1 Set Up/Pick-up
Friday, February 7 – 2:00 PM – 6:00 PM
Saturday, February 8 – 7:00 AM – 10:00 AM
Poster Session 1 Removal
Sunday, February 9 – 5:00 PM – 7:00 PM
If you do not remove your poster by 7:00 PM, Sunday night, you will have to wait until the hall opens on Monday morning at 7:00 AM to claim your poster.
Poster Session 2 Set Up/Pick-up
Monday, February 10 – 7:00 AM – 10:00 AM
Poster Session 2 Removal
Tuesday, February 11 – 1:00 PM – 2:00 PM
The following posters will be displayed all four days – Saturday to Tuesday:
- NIRA Finalist Posters
- Future Faculty Posters
- Postdoctoral Posters
Poster Printing Service
ORS will offer a Poster Printing Service through a third-party, Genigraphics LLC. POSTER presenting (presenting authors) will receive an e-mail in late November/early December from Genigraphics LLC with information on the ORS Poster Printing Services. The email will be from [email protected]. Poster presenters wanting to take advantage of this service will be able to pick up their poster upon arrival to the Phoenix Convention Center or have the poster hung for them for an additional fee. Details on this service can be found at: Poster Printing Service
Poster Presenter Hours
Authors are required to stand at their poster to answer questions during the specified time indicated below. Authors may stand at their poster during additional breaks if they wish or switch a day if they have more than one even or odd number poster in same poster session.
NIRA presenters may stand at their posters during Poster Session 1 on Saturday, February 8, but are not required.
POSTER SESSION 1 (NEW for 2025 both EVEN and ODD # posters will be presented same day)
Saturday, February 8 (Poster Session 1 poster presentations and reception)
6:00 PM-6:45 PM Even numbered poster presenters
6:45 PM-7:30 PM Odd numbered poster presenters
POSTER SESSION 2 (NEW for 2025 both EVEN and ODD # posters will be presented same day)
Monday, February 10 (Poster Session 2 poster presentations and reception)
5:30 PM – 6:15 PM Even numbered poster presenters
6:15 PM – 7:00 PM Odd numbered poster presenters
Poster Presenter Ribbons: Poster Presenter Ribbons will be on tables throughout the poster hall. The presenting author should wear this ribbon during the meeting and specifically during the poster sessions for easy identification. You may also pick up a Presenter ribbon at the Ribbon Wall located by the Registration counters.
Poster Pushpins: Pushpins for hanging posters will be available on the tables throughout the exhibit hall.
Poster Tube Storage: Labels to mark your empty poster tube are available at the end of the poster aisles throughout the hall. Mark the tubes with your poster number and your name. Place the empty tube in the bin next to the table. Remember the numbered bin, you placed the empty tube in. The bins will be returned at the beginning of the poster session tear down.
For any questions regarding the information above, please contact Matt Zuleg at [email protected].